(1) The purpose of this policy is to establish and communicate the delegated authority levels for amending and executing the approved budget. (2) This Rule applies to all staff of the (3) In order to enable the orderly execution of the approved business plan and budget, and in accordance with Section 16 and 17 of the University of New England Act, 1993, the Vice-Chancellor and Chief Executive Officer is delegated authority to collect revenue, enter obligations, incur expenditure and place investments up to the maximum level identified in the attached tables. (4) The authority provided to the Vice-Chancellor and Chief Executive Officer under Article 3 comprises: (5) Authority above the maximum level of the Vice-Chancellor and Chief Executive Officer indicated in the tables is subject to prior approval by Council or Committees of Council as established under the University of New England Act, 1993. (6) For approvals of Council and Committees of Council, the Vice-Chancellor and Chief Executive Officer is delegated the authority to sign all documents and to do all things reasonably required to implement the approval in accordance with its terms. (7) The Vice-Chancellor and Chief Executive Officer may delegate their authority to other positions within the University, provided however that no position may have a delegated financial authority that is higher than the authority of the position to which the holder of that position reports and in no circumstance higher than the authority of the Vice-Chancellor and Chief Executive Officer. Such delegations shall be maintained in the Tables, and Council shall be advised of any changes to these delegations within three (3) months of the change. (8) For approvals of the Vice-Chancellor and Chief Executive Officer the Chief Financial Officer, Deputy Chief Financial Officer (2iC) and Head Financial Services are nominated to approve purchase orders, and authorise expenditure as reasonably required to implement the financial administration aspects of approval in accordance with its terms. (9) Delegations pass to the person acting in the role where so approved by the delegate’s direct manager in writing. (10) All delegations are governed by Section 21A of the University of New England Act and paragraph 10 of the University’s Commercial Activities Rule. (11) Staff nominated to sign cheques and/or release University funds via electronic funds transfer (EFT) can do so at any value provided they have satisfied themselves that the expenditure has been authorised in accordance with the authority limits set above. (12) Staff issued with a University Credit Card will have an authorised upper limit which may be varied from time to time by notice from the University. Use of credit cards is subject to clause (15) and to Credit Card Procedures which may limit use for some categories of purchases. Where travel or airfare expenditure charged to a traveller’s credit card exceeds $10,000 then the travel must be approved via the University’s Travel Management System in accordance with the schedule of authorities detailed in Table 1 prior to travel being undertaken. (13) This document should be interpreted using the following principles: (14) The authority level for the approval of contract variations is to be assessed at the full value of the revised contract, not just the variation amount. For example; if a contract was initially approved for $1,000,000 and a variation is sought for $100,000 then the approval for this variation can only be granted by those individuals or Committees who have authority for $1,100,000. (15) Approvals under all delegations are subject to specific approved budget allocations and adherence to conflicts of interest policy. (16) In relation to the University’s annual operating and capital budgets approved by Council: (17) Capital Expenditure is expenditure as described in the Asset Management Financial Rule that creates a future economic benefit for the Financial Delegations Rule
Section 1 - Overview
Section 2 - Scope
Section 3 - Delegations to support Execution of the Approved Budget
Table 1 – Authority to Commit Operational Expenditure
Division
Position
Operating Expenditure Delegation
Payroll Expenditure Delegation
Office of the Vice-Chancellor and CEO
Vice-Chancellor and Chief Executive Officer
$5,000,000*
*provided that procurements in excess of $2 million are subject to approval by VC Tender Committee in accordance with the committee Terms of Reference.$6,000,000
- Office of the Director Governance and University Secretary
Director Governance and University Secretary
$50,000
Head, Internal Audit
$50,000
Head Records Policy and Governance
$10,000
Senior Manager (Secretariat)
$10,000
- Corporate Communications and Events
Directors & Associate Directors
$20,000
Office of the Chief Financial Officer
Chief Financial Officer
$1,000,000
$5,500,000
Finance Strategy and Business Intelligence
Deputy Chief Financial Officer (2iC)
$500,000
$5,500,000
Head Financial Services
$100,000
Treasury Manager
$20,000
Other Directors, Deputy Directors & Associate Directors
$20,000
Office of the Chief Operating Officer
Chief Operating Officer
$1,000,000
$5,500,000
Integrated Services and Operational Intelligence
Director Estate and Built Environment & Deputy Director (2iC) Estate and Built Environment(EBE)
$250,000
Chief Information Officer & Associate Directors ITD
$100,000
Director People & Culture & Deputy Director People and Culture
$20,000
$5,500,000
Other Directors , Deputy Directors & Associate Directors
$20,000
Director Legal Services
Office of the Deputy Vice-Chancellor
Deputy Vice-Chancellor
$500,000
- Education Futures
Executive Principal Education Futures
$250,000
Dean of Faculties
$250,000
Associate Dean of Faculties & Deputy Dean of Faculties
$75,000
Faculty Manager
$25,000
Head of School
$20,000
Other Directors , Deputy Directors & Associate Directors
$20,000
- Student Experience
Executive Principal Student Experience
$250,000
Director Library Services and University Librarian
$50,000
Director UNE Residential Services
$100,000
Executive Directors, Directors & Associate Directors
$20,000
- Brand Partnership and Business Development
Executive Principal Brand Partnerships & Business Development
$250,000
Chief Marketing Officer
$150,000
Directors, Deputy Directors & Associate Directors
$20,000
Office of the Deputy Vice-Chancellor (Research)
Deputy Vice-Chancellor Research
‐ Research
Research Director
$100,000
Head of Research Centres & Head of Research Institutes
$10,000
Other
Nominated Staff*
$10,000
Table 2 – Authority for Capital Expenditure
Position
Capital Expenditure Delegation
Asset Disposal Delegation
Vice-Chancellor and Chief Executive Officer
$5,000,000*
$1,000,000
Chief Operating Officer
$1,000,000
$500,000
Chief Financial Officer
$1,000,000
$500,000
& Deputy Director (2iC) Estate and Built Environment (EBE) $100,000
$50,000
Chief Information Officer
$100,000
$50,000
Deputy Chief Financial Officer
$100,000
$250,000
Director Library Services and University Librarian
$50,000
Table 3 – Authority to Place Investments
Position
Investment Authority
Comment
Vice-Chancellor and Chief Executive Officer
$25,000,000
Short Term (1 Year or less) and Medium Term (3 Year or less) to be within benchmarks set in the Financial Management Policy.
Chief Financial Officer
$20,000,000
Short Term (1 Year or less) and Medium Term (3 Year or less) to be within benchmarks set in the Financial Management Policy.
Deputy Chief Financial Officer
$10,000,000
Short Term (1 Year or less) and Medium Term (3 Year or less) to be within benchmarks set in the Financial Management Policy.
Vice-Chancellor and Chief Executive Officer
$2,000,000
Long or short term,investments by way of equity,debt or other instruments in an associated entity of the University
Section 4 - Budget Delegations
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Section 5 - Definitions
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$100,000 Legal Contracts
$20,000 Other
$1,000,000 research contracts
$75,000
*Nominated staff members must be nominated by Director or above and approved by the Chief Financial Officer or Deputy Chief Financial Officer. Finance Strategy and Business Intelligence will maintain a register of delegations.
Director Estate and Built Environment
*Provided that procurements in excess of $2million are subject to approval by VC Tender Committee in accordance with the committee’s Terms of Reference
For the purposes of this Rule the following definition applies.