(1) The objective of the position description naming convention for professional and common law contract staff is to: (2) This Policy proposes a standard naming convention for UNE staff employed at Higher Education Officer (HEO) Levels 1 to 10 of the “UNE Professional Staff Enterprise Agreement 2019 - 2022” (refer Schedule E – ‘Professional Employee Classification Descriptions’) and for managers engaged under common law contracts. Out of scope of this Policy are: (3) Use of these position description naming conventions within the scope of this Policy as described above is to be supported by all UNE Representatives. (4) This Policy should be read in conjunction with the Equity and Diversity Rule, Staff Recruitment Rule and Staff Recruitment Procedures and UNE’s “UNE Professional Staff Enterprise Agreement 2019 - 2022”. (5) Within this Policy: (6) The naming convention (see Table 1) for professional staff and common law contract staff at UNE is based on the following premise: (7) In the event that the naming convention is inconsistent with ‘reserved titles/roles’ in regulations or codes (as changed from time to time), or it is otherwise deemed not appropriate to be applied for a specific position or role, an exemption to the Policy may be sought from People and Culture. (8) Transitional arrangements are in place to support the adoption of standard position titles by the University in an orderly manner: (9) The Vice-Chancellor and CEO makes this Policy consistent with Section 29 of the University of New England Act 1993 (NSW). (10) The Director People and Culture provides support and stewardship for the implementation of this Policy. (11) UNE Representatives must observe this Policy in relation to position naming for common law contracts and positions under the UNE Professional Staff Enterprise Agreement 2019 - 2022. (12) Policies are consistent with the University’s Enterprise Agreement and other position benchmarking in the sector. Where there is an inconsistency with an Enterprise Agreement or reserved position descriptors in regulations or adopted codes, the inconsistency may be resolved by the Director of People and Culture. (13) This Policy operates as and from the Effective Date subject to transitional arrangements. (14) Previous policies are replaced and have no further operation from the Effective Date. (15) To support the implementation of this Policy – the following quality assurance or monitoring will take placePosition Description Naming Convention Policy - Professional and Common Law Contract staff
Section 1 - Objectives and Scope
Part A - Position Description Naming Convention
Table 1 – Professional and Professional Technical Naming Convention Parts and Examples
Part B - Transition Provisions
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Section 2 - Authority and Compliance
Table : Summary of Roles and Responsibilities
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Section 3 - Quality Assurance
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Level
Professional Naming Convention – Part 1
Technical Professional Options – Part 1
Illustration (examples combining naming contention Part 1 and Part 2)
Common
Law
Contract
Dean
Executive Principal
Director
Deputy
Head
Associate Director
Vice-Chancellor & CEO
Chief
Academic Director
Practice Director
Vice-Chancellor & Chief Executive Officer
Deputy Vice-Chancellor
Chief Financial Officer
Dean (Medicine and Health)
Executive Principal (Student Experience)
Head of School (Psychology)
Deputy Chief Financial Officer
Associate Director (Governance)
HEO 10
Senior Manager
Academic Lead
Senior Manager (Policies)
Academic Lead (Digital Learning)
HEO 09
Manager
Academic Deputy
Manager (Policies)
Manager (Capital Projects)
Academic Deputy (Discipline 1)
HEO 08
Assistant Manager
Academic Manager
Business Partner
Specialist
Assistant Manager (Policies)
Academic Manager (Medicine and Health)
Specialist (Records and Governance)
Specialist (Network Analyst)
HEO 07
Advisor
Team Lead
Technical Specialist
Advisor (Policies)
Team Lead (Security Services)
Technical Specialist (Accountant)
Technical Specialist (Librarian)
HEO 06
Coordinator
Coordinator
Analyst
Technician
Coordinator (Projects)
Coordinator (Executive Support)
Analyst (Financial Accounting)
Technician (Networks)
HEO 05
Officer
Officer
Trades
Officer (Policies)
Officer (Executive Support)
Trades (Contract Supervisor)
Trades (Electrician)
HEO 04
Administrator
Administrator
Administrator (Policy system)
Administrator (Faculty Medicine and Health)
HEO 03
Apprentice
Operative
Apprentice
Trades Assistant
Apprentice (Landscaping)
Operative (Data entry)
Trades Assistant (Electrical)
HEO 01 and O2
Workers
Assistant
Some Traineeships (consistent with Act)
Child Care Workers
Assistant (Administration)
Traineeship (Business Administration)
Vice-Chancellor & CEO
Approval of changes to the Policy
Director People and Culture
Monitors and reports to the Chief Operating Officer and Vice-Chancellor & CEO re adoption of standard naming convention for contract and professional staff
Approves exemptions to naming conventions consistent with this Policy.
Adoption of Naming Convention
A report on the progress of transition to the new naming convention will be provided to the Vice-Chancellor twice yearly until end of 2022
Review of Exemptions
The twice yearly reporting will include a review and recommendations regarding the application of exemptions and/or suggestions for changes to the policy.