(1) The Universsity Diversity Advisory Committee provides oversight and advice to the Vice-Chancellor and Chief Executive Officer on all aspects of diversity as it relates to (2) UNE recognises that focusing more on diversity creates more tolerance and understanding of differences, and reduces fear and ignorance ensuring UNE becomes a better place to study and work. (3) The intention is not for this to be a management driven Committee but a Committee which calls upon the interest and expertise of staff and (4) The primary aim is for the Committee to assist in creating an environment characterized by equal access and respected participation of all groups and individuals regardless of cultural, ethnic, racial, gender, age, religious differences, abilities and disabilities, and sexual orientation. (5) The members of the Committee are both staff and (6) The Chair will be elected by all members of the Committee. Rotation of the Chair role, amongst members of the Committee, to occur in accordance with principles determined by the Committee and with the aim of maximizing the contribution of all Committee members. (7) The Advisory Group may seek input from any other members of the University community from time to time, or invite University officials and representatives of various stakeholder groups to meetings depending on the need. (8) Members shall serve a term of 12 months, with the possibility of extension for a further 12 months or more, depending on the continuing requirement of the Committee. (9) The objective will be to ensure, so far as is practicable, that the membership of the Committee includes the following gender representation: (10) In supporting the UNE Strategic Plan, the Committee will review and recommend strategies to the Vice-Chancellor and Chief Executive Officer broadly encompassing gender, race, sexual orientation, multiculturalism, indigeneity, age, disability, social inclusion and any other matters as it relates to diversity. Specifically the Committee will: (11) This Committee is established under the authority of the Vice-Chancellor and Chief Executive Officer, to perform the approval, advice and monitoring functions set out in these Terms of Reference, and all matters ancillary to those functions. (12) The Committee will meet three (3) times per annum (or otherwise as required) in order to perform its functions. Committee members should be given at least four (4) months notice in advance of the next meeting, or such shorter notice period as is practicable where the matter is urgent. (13) Unless the Chair directs otherwise, Committee business papers, or "flying minutes" and explanatory documents accompanying them, will be distributed to Committee members not less than seven (7) days before the next meeting. Disclosure of business papers, minutes and other information received by the Committee should be made via the Secretary to the Committee. (14) A quorum shall consist of a simple majority of the members of the Committee at the time the meeting is held. (15) For its business papers, meetings and otherwise to conduct its business the Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or Committee Secretary. (16) The Committee may pass a resolution by "flying minute" provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made. (17) Meeting notes will be kept to a minimum and circulated promptly following the meeting, including all action items. These will not require formal endorsement by the Committee. (18) A review of the Committee will be conducted following the initial three meetings to ascertain the continuing requirement of the Committee. (19) The Director Human Resource Services and/or nominee will act as Secretary and provide administrative support to the Committee.Terms of Reference (Vice-Chancellor approved) - Diversity Advisory Committee
Section 1 - Overview
Introduction
Objectives of the Committee
Section 2 - Committee Membership
Membership
Chair
In Attendance
Term of Office
Gender Representative Objectives
Top of PageSection 3 - Functions of the Committee
Top of PageSection 4 - Authorities
Section 5 - Conduct of Committee Business
Meetings
Business Papers
Quorum
Use of Technology
Resolutions
Minutes
Self-Review
Secretary to Committee
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