• Section 1 - Overview
• Section 2 - Scope
• Section 3 - Procedures
• General
• Management of Learning Resources
• Submission Deadlines and Release to Students
• Academic Video
• Additional Needs or Particular Educational Requirements
• Records Management
• Authority and Compliance
• Section 4 - Definitions

Section 1 - Overview

(1) These procedures support the Online Learning Resources Rule and provide practical assistance for UNE Representatives involved in the development, administration and delivery of online Learning Resources.

Section 2 - Scope

(2) These procedures apply to UNE Representatives involved in the development, administration and delivery of online Learning Resources via the University Learning Management System (LMS).

Section 3 - Procedures

General

(3) Non-centrally supported online tools may not be used for assessment unless authorised by the Head of School.

(4) Information contained on the unit LMS site must be identical to the relevant unit information contained in the UNE Course Handbook.

(5) Staff should access copyright resources (e.g. guidelines/policy) to ensure they are aware of their copyright obligations and rights, including moral rights, in relation to Learning Resources.

(6) To assist students with unit revision and examination preparation, online Learning Resources should remain accessible on the unit site until after the special examination period for the relevant trimester.

Management of Learning Resources

(7) The version of the online Learning Resources released to students will be provided through the University's LMS (with the exception of Learning Resources provided by the Library Services). This record will be the official record for all management, administrative and legal purposes of the Learning Resources for any unit or course.

(8) Access to Learning Resources provided by the University Library will be:

1. via the Library web site, by the provision of permanent link mechanisms to licensed materials held on the providers' servers; and
2. from electronic reserve.

(9) All UNE-Authored Learning Resources will maintain consistency of common policy and regulatory information, accessibility standards and be consistent with University style, intellectual property, copyright and branding policies.

Submission Deadlines and Release to Students

(10) Details of all published Third Party Copyright materials used under the Copyright Act 1968 (Cth) required for inclusion in electronic reserve must be submitted to the Library six weeks before the materials are required during the trimester.

(11) The authorised (by the Head of School) version of the core Learning Resources will be available to students at least one week prior to the start of the trimester.

(12) Electronic reserve readings will normally be available as required during the trimester.

(13) Supplementary Learning Resources may be released online during the teaching period.

Academic Video

(14) When lectures, tutorial or online teaching sessions are being recorded the requirements of privacy and copyright legislation must be considered, in particular, of the Privacy and Personal Information Act 1998 (NSW) and the Copyright Act 1968 (Cth).

(15) Staff should inform the audience that the session is being recorded.

(16) Where lecturers want to stop recording during a session (e.g. due to privacy, confidentiality, or copyright issues) within a class, they may pause and resume recording. Lecturers may also edit a recording after it has been published to improve its quality or to delete inappropriate content.

(17) Under normal circumstances, sessions that are recorded will be made available on the relevant unit site within 24 hours. Unit Coordinators may choose to be selective about which recordings they release and the timing of the availability of recordings.

Additional Needs or Particular Educational Requirements

(18) Upon a request from a student with additional needs or particular educational requirements (declared to the Student Accessibility and Wellbeing Office) the University is obliged to make reasonable adjustments to online Learning Resources, providing that these adjustments are appropriate for the content, the discipline and the learning outcomes of the unit.

(19) Decisions on reasonable adjustments are the responsibility of the Unit Coordinator and Head of School in consultation with the Student or an associate of the Student and with the advice and support of the Student Accessibility and Wellbeing Office to develop a Study Access Plan (SAP).

Records Management

(20) All online Learning Resources must be retained at least until no longer required for teaching or other purposes as per the University Records Management Rule.

Authority and Compliance

(21) The Rule Administrator, the Executive Principal Education Futures, pursuant to the Online Learning Resources Rule, makes these procedures.

(22) University Representatives must observe these procedures in relation to University matters.

(23) These procedures operate as and from the Effective Date.

(24) Previous procedures relating to Learning Resources are replaced and have no further operation from the Effective Date of this procedure.

Section 4 - Definitions

(25) Academic video is the recording of classroom-based activities that are made available for review after the class.

(26) Moral rights means creators of work have the right to be attributed or acknowledged when their work is used; the right not to have their work falsely attributed; and the right not have their work subjected to derogatory treatment.

(27) Supplementary Learning Resources comprises content that will enhance a student's learning or understanding. It is not content that the student must engage with in order to successfully complete the assessment tasks.