Aegrotat and Posthumous Awards Procedure
Section 1 - Overview
(1) These Procedures are made under the Graduation Rule and provide a framework for the eligibility and approval of an
Section 2 - Scope
(2) These Procedures apply to:
- all
Student s enrolled in a UNE course at the time of their illness, injury or death; and UNE Representative s who administer, approve applications and/or confer an aegrotat or posthumous award.
Section 3 - Procedures
Eligibility
Coursework Awards
(3) The granting of an Aegrotat or
- the
Student has met all requirements of theCourse in which they were enrolled or has met all requirements for an exit pathway award as identified in the rules of theCourse in which they were enrolled - under these conditions conferral of the award will be automatic and no request from the Student's family or friends is necessary; or - the
Student has died or suffered a permanent, incapacitating illness or injury that will prevent the completion of their course; and- the
Student has not more than one trimester of full-time study or equivalent to complete to satisfy the requirements for graduation; and/or - the Deputy Vice-Chancellor or the Vice-Chancellor and Chief Executive Officer confirms that the
Student would successfully have completed all requirements of the course for graduation if not for their illness, injury or death.
- the
Higher Degree Research Awards
(4) The granting of an Aegrotat or
- the
Student has met all requirements of theCourse in which they were enrolled or has met all requirements for an exit pathway award as identified in the rules of theCourse in which they were enrolled - under these conditions conferral of the award will be automatic and no request from theStudent 's family or friends is necessary; or - at the time of injury, illness or death:
- the
Student , as determined by thePrincipal Supervisor and Head of School, had completed research and work such as draft chapters, published work, papers prepared for publication, laboratory work, progress reports or other tangible evidence that indicate that had the injury, illness or death not intervened the Student would have satisfied all requirements for the awarding of the degree; and - a preliminary assessment of the
Student 's submitted work has been carried out and the quality of the work has been judged by thePrincipal Supervisor and another assessor, (who is external to the University and has not been associated with the supervision of theStudent ), to be of the required standard. It is imperative that both assessors reach unanimous agreement before proceeding to the examination stage; and - the joint recommendation is forwarded by the
Principal Supervisor to Research Services confirming that in their expert judgement the condition as specified in clause 4bi has been met; and - the submitted work will then be sent to examiners (three examiners for doctoral degrees and two for research masters' degrees) who are appointed by the under the respective degree rules; and
- the Deputy Vice-Chancellor Research or the Vice-Chancellor and Chief Executive Officer confirms that the
Student would successfully have completed all requirements of the course for graduation if not for their illness, injury or death.
- the
Consent of Next of Kin
(5)
Approval of Aegrotat and Posthumous Awards
General
(6) The entire process must be handled with utmost sensitivity and discretion by all parties involved and at no time should the
Coursework Awards
(7) An application can be submitted to the Deputy Vice-Chancellor by the
(8) Student Journey will undertake a progression check of the course in which the
(9) Where a
(10) Where a
- was enrolled in the units required for completion of the
Course and had completed a sufficient proportion of each of those units to allow a judgment to be made about their performance and progress in those units; and/or - would have been expected to have satisfactorily completed the
Course requirements to justify the award.
Higher Degree Research Awards
(11) An application/request can be made by the
(12) The Deputy Vice-Chancellor Research will consider if the
(13) If the
- when the submitted work is sent out for examination, examiners will be informed of the
Student 's situation and copies of all relevant information, including guidelines for examination, provided. Examiners' recommendations must include a clear 'yes' or 'no' response as to whether there is sufficient evidence to indicate had theStudent lived or not suffered an injury or illness they would have completed the degree and would have satisfied the requirements for the awarding of the degree; - the
Principal Supervisor may be requested to submit additional supporting documentation to aid examiners' understanding of theStudent 's contribution to the research; - where the examining Committee determines that all relevant and necessary conditions have been met, a recommendation will be sent to the Deputy Vice-Chancellor Research or the Vice-Chancellor and Chief Executive Officer that the award be conferred as an Aegrotat or
Posthumous Award .
Conferring of Awards
(14) Where the granting of an Aegrotat or
- the degree to be awarded
In Absentia ; - the degree to be awarded at a graduation ceremony at which the
Student or a selected person represents theStudent , or - a representative of the University presents the testamur to the family on a private occasion that is mutually convenient.
(15) In exercising the authority to approve the conferral of an award the Vice-Chancellor and Chief Executive Officer, Deputy Vice-Chancellor Research or Deputy Vice-Chancellor must do so in accordance with the Graduation Rule.
Time limit for the Conferral of Posthumous and Aegrotat Awards.
(16) Wherever possible, and
Records Management
(17) Electronic records relating to any actions or decisions made under these Procedures must be recorded in accordance with the University Records Management Rule.
Authority and Compliance
(18) The Procedure Administrator, the Director Governance and University Secretary, pursuant to the University’s Graduation Rule makes these procedures.
(19)
(20) These Procedures operate as and from the
(21) Previous Procedures relating to aegrotat and posthumous Awards are replaced and have no further operation from the