(1) The Nominations Committee is established as a Committee of Council, and the Committee is delegated a number of Council functions in relation to financial matters of the University. (2) The establishment of this Committee and the delegation of Council powers to it are actions authorised under Section 17 of the UNE Act. The provisions of this document take effect as a Council Rule made under Section 29 of the UNE Act. (3) The Committee shall have the authority to: (4) The members of the Committee are as follows: (5) Official attendees: (6) Other: (7) N/A (8) The ex-officio members (Chancellor, Deputy Chancellor, Vice-Chancellor and Chief Executive Officer and Chair of Academic Board) will be Committee members whilst they hold their primary office. (9) The Chancellor will act as Chair. If the Chancellor is unavailable to act as Chair then the Deputy Chancellor will act as Chair. If the Deputy Chancellor is unavailable to act as Chair then the Committee will elect a Chair to act during the period the Chancellor and Deputy Chancellor are unavailable. (10) The objective will be to ensure, so far as is practicable, that the membership of the Committee includes the following gender representation: (11) The functions of the Committee are as follows: (12) N/A. (13) This committee has delegated authority from the UNE Council to perform on behalf of Council the approval, advice and monitoring functions set out in the terms of reference above and all matters ancillary to those functions. (14) The Chair of the Committee will report to Council regularly on the business conducted by the Committee. (15) The Committee will meet on an ad-hoc basis and is expected to use technology and "flying minutes" to attend to urgent matters. Committee members are expected to be available on short notice, however should be given as much notice as is practicable in the circumstances of matters arising. (16) Unless the Chair directs otherwise, Committee business papers, or "flying minutes" and explanatory documents accompanying them, will be distributed to Committee members as required and with as much notice as is practicable in the circumstances. Business papers must be treated confidentially by recipients. Any external disclosure of business papers should be made via the University Secretary. (17) A quorum shall consist of a simple majority of the members of the Committee at the time the meeting is held. (18) For its business papers, meetings and otherwise to conduct its business the Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or University Secretary. (19) The Committee may pass a resolution by "flying minute" provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made. (20) Draft minutes will normally be circulated to members for comment promptly after each meeting. Next the minutes (with any necessary changes) will be circulated for adoption by the Committee. The minutes will be finalised and adopted when they have been approved by a majority of the members present at the relevant meeting. Alternatively, the minutes may be included in the business papers for the next Committee meeting and considered/adopted by the Committee at that meeting. (21) Once every twelve-month period, the Committee shall devote at least one part of one meeting to the review of its policies, practices and procedures over the preceding 12 months. (22) The University Secretary and/or nominee will act as secretary and provide administrative support to the Committee. (23) Words and phrases used in this document have the following meanings, unless the context requires otherwise: (24) This document should be interpreted using the following principles:Terms of Reference (Council approved) - Nominations Committee
Section 1 - Overview
Establishment of Committee
Objectives
Top of PageSection 2 - Committee membership
Membership
In attendance
Election procedure for elected members
Term of office
Chair
Gender representative objectives
Top of PageSection 3 - Terms of reference
Functions
Top of Page
Section 4 - Sub-committees and working groups
Section 5 - Delegations
Delegation from Council
Section 6 - Conduct of Committee business
Reporting to Council
Meetings
Business papers
Quorum
Use of technology
Resolutions
Confirmation of minutes
Self-Review
Secretary to Committee
Section 7 - Definitions and interpretation
Definitions
Interpretation
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