(1) The University of New England (UNE) is committed to the safety and security of its students, University Representatives, visitors and assets. The installation of CCTV on UNE property and approved for use in accordance with this policy, supports this commitment.
(2) The use of CCTV and any recorded footage is subject to a number of requirements including legislation, standards and policies. This Rule is intended to ensure UNE's compliance with the requirements.
(3) This policy applies to all students, University representatives and UNE property.
(4) This policy does NOT apply to (except when used in conjunction with surveillance software):
(5) The Chief Services Officer must approve all CCTV installations on UNE property, including those installed prior to the approval of this Rule. Approval is based upon the stated purpose of the installation and will be compliant with relevant legislation, standards and policies.
(6) All CCTV equipment and software procurement must be approved by Facilities Management Services and the Information Technology Directorate.
(7) CCTV must be
(8) All CCTV systems must be:
(9) Signs informing the public, students, UNE representatives and visitors of the existence and purpose of CCTV cameras must be erected as close to each of the CCTV cameras as is practicable to provide maximum awareness of the existence of the cameras and their purpose.
(10) The signs must be located within normal eye range, be clearly visible, distinctive, and located in a position that is well lit.
(11) Signage accompanying the CCTV cameras must include (but not be limited to):
(12) All CCTV systems will be managed in accordance with relevant legislation, standards, policies and associated documents.
(13) CCTV recorded information must be:
(14) Requests to view recorded information must be made in writing to:
(15) Disclosure of recorded information will be subject to compliance with legislation and policies.
(16) All incidents must be reported to UNE Safety and Security, and be responded to in accordance with established procedures.
(17) All complaints about CCTV systems on UNE property must be made in writing to:
(18) An audit of CCTV incidents will be undertaken annually to ensure all incidents are being logged and responded to in compliance with relevant legislation, standards and policies.
(19) A security audit will be undertaken annually, to ensure CCTV systems are adequately secured both physically and electronically. This audit is additional to normal periodic penetration testing of the UNE network.
(20) Evaluation of CCTV on UNE property will be undertaken annually to ensure the effectiveness and ongoing viability of the equipment.
(21) This policy will be reviewed annually, and will consider the findings of the regular CCTV audits to ensure ongoing quality assurance.
(22) The Vice-Chancellor, pursuant to Section 29 of the University of New England Act, makes this University Rule.
(23) University Representatives and Students must observe it in relation to University matters.
(24) The Rule Administrator is authorised to make procedures and guidelines for the operation of this University Rule. The procedures and guidelines must be compatible with the provisions of this Rule.
(25) This Rule operates as and from the Effective Date.
(26) Previous policy on Closed Circuit Television monitoring and related documents, are replaced and have no further operation from the Effective Date of this new Rule.
(27) Notwithstanding the other provisions of this University Rule, the Vice-Chancellor may approve an exception to this Rule where the Vice-Chancellor determines the application of the Rule would otherwise lead to an unfair, unreasonable or absurd outcome. Approvals by the Vice-Chancellor under this clause must be documented in writing and must state the reason for the exception.
(28) Authorised Person means a person who is appropriately trained and conversant with this policy and applicable legislation, policies and standards and who is authorised by the Chief Services Officer or their nominee.
(29) CCTV means Closed Circuit Television.
(30) CCTV System means the totality of surveillance items comprising cameras and associated equipment for monitoring, transmission and controlling purposes for use in a defined security zone.
(31) Clarity of Image means the "technical quality" of the image represented in terms of resolution, noise, grey scale depths and colour.
(32) Data means all information, including that about a person. In CCTV systems, this includes pictures, sound and any other associated, linked or processed information.
(33) Effective Date is the date on which this Rule will take effect.
(34) Evidence Quality means the evidence provides all necessary elements that make it admissible evidence, in accordance with the requirements of a court of law; for example, acceptable and clear content, creation date, date and time stamp, proof of non-tamper, and verification methodology.
(35) Incident means an activity that raises cause for concern that an offence has been, is being, or is about to be committed or that an occurrence has taken place warranting specific action.
(36) Image Authentication means a method of providing proof that images presented as evidence have not been tampered with.
(37) Image Verification means a method of verifying images and associated data so that the origin, date and time can be used to support its credibility and acceptability in a legal process.
(38) Lawful purpose means a purpose that is not forbidden by law.
(39) Recorded Information means any data recorded on any recording medium (eg. Electronic, magnetic or optical) that contains information of events and camera views that have happened in the past.
(40) Student means an Admitted Student or an Enrolled Student, at the relevant time.
(41) UNE Act means the University of New England Act 1993 No 68 (NSW).
(42) UNE network means the UNE owned and Information Technology Directorate administered communications infrastructure including, but not limited to:
(43) UNE Property means any property that is occupied by UNE students or UNE Representatives. It does not mean UNE owned property that is used or leased by other non-UNE parties.
(44) University Representative means a University employee (casual, fixed term and permanent) contractor, agent, appointee, UNE Council member, adjunct, visiting academic and any other person engaged by the University to undertake some activity for or on behalf of the University. It includes corporations and other bodies falling into one or more of these categories
(45) Visitor means any person who is not a student or UNE representative.