(1) These procedures provide guidance to staff of the University of New England for the implementation of the Academic Quality Management Policy, specifically in relation to the ongoing monitoring and review of a School's performance, and should be read in conjunction with that policy.
(2) School Reviews are intended to assure the University Council (with reference to clauses 16(1B)(b) and 16(1B)(c) of the University of New England Act 1993) and the Academic Board that the School concerned is functioning effectively, has the resources needed to implement the strategy of the University, and is delivering quality outcomes in teaching and learning, research, community engagement, and student and staff performance.
(3) These procedures apply to all designated Schools of the University of New England.
(4) UNE deploys a four-pronged approach to School monitoring and review:
(5) It is the responsibility of the HoS to regularly access, analyse and reflect upon the performance and sustainability of the School in relation to the School Strategic Plan, University Key Performance Indicators (KPIs) as referenced in the current UNE Strategic Plan, and the annual Business Plan, using University corporate data such as that listed in Appendix A together with other data considered by the School. Key areas of interest may include:
(6) As appropriate, the HoS should raise issues or concerns with the Provost and Deputy Vice-Chancellor and agree on any requisite actions for implementation within an agreed timeframe.
(7) The purpose of the Annual Self-Review Report is to inform a conversation between the HoS and the Provost and Deputy Vice-Chancellor regarding the strengths and weaknesses of the School, with the goal of recognising success and identifying action for improvement where needed, and negotiating resourcing or other strategic commitments. The Annual Self-Review Report will also feed directly into the annual budget process.
(8) The HoS will prepare and submit the Annual Self-Review Report to the Provost and Deputy Vice-Chancellor at a time to be negotiated with the Provost and Deputy Vice-Chancellorwithin the first quarter of the year.
(9) The Annual Self-Review Report should be brief and not exceed five (5) pages and should:
(10) The DVC will meet with the HoS two (2) weeks after submission of the Annual Self-Review Report to discuss the Report and agree actions to take place within an agreed timeframe.
(11) Normally, an external review is to be undertaken every five (5) years, or at the discretion of the Provost and Deputy Vice-Chancellor, to identify any structural and/or performance issues; and to identify actions that will position the School well for the future.
(12) The options for the external review are:
(13) The Provost and Deputy Vice-Chancellor will publish the schedule for external School Reviews on the University website, in consultation with the HoS.
(14) One (1) year prior to the scheduled review of a School the Provost and Deputy Vice-Chancellor will determine whether a review can be waived and/or which option as outlined in clause 12 will be required. The Provost and Deputy Vice-Chancellor will advise the HoS accordingly.
(15) The Provost and Deputy Vice-Chancellor will determine the form that the external school review will take informed by, but not limited to, the results of recent School performance monitoring, Annual Self-Review Reports, any mid-term investigations and action plans, and contextual issues such as the commencement or departure of a HoS.
(16) 16) The HoS will submit a five-year Self-Review Report to the Provost and Deputy Vice-Chancellor of no more than ten (10) pages, based on the School's Annual Self-Review Reports for the previous five (5) years, reflecting on any benchmarking activity and identifying:
(17) The Provost and Deputy Vice-Chancellor will, in consultation with the relevant HoS:
(18) The School's five-year Self-Review Report will form the basis of the desk-top audit.
(19) The HoS will prepare a self-review portfolio of no more than fifty (50) pages, based on the School's Annual Self-Review Reports for the previous five (5) years, and any additional information required to respond to the ToR.
(20) The Provost and Deputy Vice-Chancellor will:
(21) The secretary to the Review Panel will support the review as set out in Appendix D.
(22) The Review Panel meetings will:
(23) The purpose of an unscheduled investigation or review is to provide the Provost and Deputy Vice-Chancellor and/or HoS with advice regarding a particular issue of concern.
(24) The need for an unscheduled investigation or review will be determined by the Provost and Deputy Vice-Chancellor in consultation with the HoS.
(25) An unscheduled review may consider a School, an aspect of a School's performance, or an issue of concern to the University (which may involve two or more Schools).
(26) ToR should be developed by the Provost and Deputy Vice-Chancellor in consultation with the HoS based on the ToR provided in Appendix B.
(27) The Review Panel will provide a draft of their report to the Provost and Deputy Vice-Chancellor and HoS to enable corrections.
(28) The Final Report will then be provided to the Provost and Deputy Vice-Chancellor and the HoS.
(29) The HoS will then prepare a response to the Final Report identifying actions and relevant implementation plan to address the Report's recommendations for endorsement by the Provost and Deputy Vice-Chancellor.
(30) A copy of the response will be forwarded to the Academic Board and the Academic Quality and Analytics Unit for noting.
(31) The HoS will prepare a progress report to the Provost and Deputy Vice-Chancellor 12 months after endorsement of the response to the Review.
(32) A copy of the progress report is to be considered by the Provost and Deputy Vice-Chancellor before forwarding to the Academic Board and the Office of Planning and Quality for noting as part of UNE's quality assurance processes.
(33) The teaching and learning performance analysis will include, but not necessarily be limited to:
(34) Research performance analysis will include, but not necessarily be limited to:
(35) The type of community engagement activities to be included in the report include links and/or collaborations between the School and/or its staff and other areas within and outside the University, including the private and public sector, professional groups and the wider community, locally, regionally, nationally and internationally. These may involve:
(36) The overview of the School's management and governance will include brief comment on the following aspects in relation to the previous 12 months and into the future:
(37) 5) Accurate corporate data will be provided by the Corporate Intelligence Unit that allows for consistent analyses to be undertaken over time and across schools.
(38) 1) The external review of Schools will be undertaken within the context of the University's Strategic Plan, and will:
(39) The School's performance in teaching and learning, research and community engagement will be analysed in the context of current and anticipated future developments in its constituent discipline/s.
(40) Achievements relating to teaching and learning will particularly focus on the quality, scope, focus and direction of the School's courses and teaching, at undergraduate and postgraduate levels, in light of agreed teaching and learning indicators. These may include (but not be limited to):
(41) Achievements relating to research performance and profile of the School and its constituent disciplines may include (but not be limited to):
(42) Achievements with respect to the School's performance in community engagement and professional relationships may include (but not be limited to) the suggested data sets identified in Appendix A.
(43) Review of the School's management and governance may include (but not be limited to) the suggested data sets identified in Appendix A. It will focus on:
(44) The overall composition of the School Review Panel should aim to provide as broad acoverage as possible of all the major disciplines in the School.
(45) The membership may comprise:
(46) The Chair will be appointed by the Provost and Deputy Vice-Chancellor and will normally be one of the external members under 45(a) above.
(47) The School Review Panel will be supported by a secretary who will be appointed by the Provost and Deputy Vice-Chancellor.
|Prior to External Review Panel Meeting (EPRM)|
|Time before EPRM||Activity|
|4 months||Provost and Deputy Vice-Chancellor to set date for ERPM. Office of Planning & Quality to call for additional BI data beyond that presented in the corporate dashboards and summarise, collate and present in a manner that enables HoS to report effectively.|
|3 months||Provost and Deputy Vice-Chancellor to appoint External Review Panel (ERP), Chair & secretarial support.|
|3 to 2.5 months||Secretary to book travel, accommodation, venue and catering. HoS to prepare comprehensive self-review report.|
|6 weeks||Provost and Deputy Vice-Chancellor to call for written submissions to ER from internal and external stakeholders, to be provided by 3 weeks before ERPM, and expressions of interest to meet with ERP.|
|3 weeks||HoS to submit comprehensive self-review report.|
|2.5 weeks||Secretary to provide draft timetable for ERPM, the School's self-review report and written submissions to ERP.|
|2 weeks||ERP requests for additional information to be lodged with secretary for communication to HoS.|
|2 to 1.5 weeks||Secretary and ERP Chair to finalise timetable, and Secretary to confirm attendees.|
|1 to .5 weeks||Secretary to provide any additional information and final timetable to ERP.|