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(1) These Procedures outline the steps and actions to be undertaken between the Yarm Gwanga Childcare Centre and the University’s Finance, to facilitate Yarm Gwanga's enrolment, attendance and billing processes. (2) These Procedures apply to staff of the University’s childcare services, UNE licenced Childcare provider representative(s), and the University’s Finance (AFBT). (3) In accordance with the Child Care Fees Rule, the University will follow the Procedures outlined below, to facilitate payment of accounts. (4) The Procedure Administrator, Director UNE Life, pursuant to the University’s Child Care Fees Rule, makes these Procedures. (5) (6) These Procedures operate as and from the Child Care Fees Account Procedures
Section 1 - Overview
Section 2 - Scope
Section 3 - Procedures
Steps
Action
Details
Responsible party
1
Receipting of Security Deposits
All
Yarm Gwanga/Finance
2
Daily attendance rolls/end of week attendance submissions to the Department of Social Services (DSS)
Daily attendances to be recorded in a timely manner. Absentees to be marked and all children to be accounted for. End of week attendances to be submitted to DSS by the close of business each Friday.
Yarm Gwanga
3
Issuing of Statements
Finance
4
Queries from families
Yarm Gwanga will assist families with queries relating to Child Care Subsidies, enrolments, bookings and attendances. Finance will assist families with queries regarding charges, payments, balances, direct debits and deposits.
Yarm Gwanga/Finance
5
Cancellation of enrolments
Yarm Gwanga
6
Finalisation of Outstanding Fees
Security Deposit to be released to account. Final accounts to be issued on the first Monday after the last day of a child’s attendance. Final direct debit of all monies due to take place the first Thursday after the last day of a child’s attendance.
Finance
Authority and Compliance