(1) These Higher Degree Research Show Cause Procedures must be read in conjunction with the Higher Degree Research Show Cause Policy and the relevant course rules. For appeals by international students the International Student Appeals Policy and Procedures must also be read.
(2) These procedures are to be applied to Higher Degree Research (HDR) students who fail to make sufficient academic progress as outlined in the HDR Show Cause Policy.
(3) These procedures apply from the commencement of Trimester 1, 2014.
(4) The principal supervisor will chair a meeting with the HDR student and the School HDR Coordinator to discuss the HDR student's unsatisfactory progress and to seek reasons for this situation.
(5) The HDR student will be advised in writing at least ten (10) working days prior to the meeting of:
(6) The student may negotiate with the principal supervisor to bring an interpreter to the meeting.
(7) Within ten (10) working days from the date of the interview, the HDR student will be advised in writing of the intervention(s) to be implemented, including clearly stated objectives, outcomes and timeframes for milestones. A copy will be provided to the co-supervisor(s) and the School HDR Coordinator.
(8) Intervention(s) may include one or more of the following:
(9) Upon completion of the intervention(s), at an agreed date, the principal supervisor will inform the HDR student in writing, with a copy to the School HDR Coordinator and co-supervisor(s), of their assessment of the effectiveness of the intervention(s) implemented under Paragraph 8a-e.
(10) In the case of Paragraph 9b, the School HDR Coordinator will forward a summary report to Research Services outlining the School's actions and evaluation and request that a show cause procedure be implemented.
(11) Within ten (10) working days of receipt of the School's summary report, Research Services will write to the HDR student with a copy to the School HDR Coordinator and principal supervisor asking the HDR student to show cause as to why their candidature should not be terminated.
(12) The letter will include the following information:
(13) The Graduate Research Subcommittee will consider the matter:
(14) The Graduate Research Subcommittee will be provided with the following information prior to this meeting:
(15) The Graduate Research Subcommittee will make a decision regarding termination of the HDR student's candidature.
(16) HDR Candidates may appeal the decision of the Graduate Research Subcommittee to the Office of the Pro Vice-Chancellor (Research). The Pro Vice-Chancellor (Research) decision will represent the final institutional determination of the matter. Candidates must be advised of any avenues of appeal to external agencies; and the opportunity to appeal matters of process to the NSW Ombudsman, per (19) below.
(17) The primary responsibility for monitoring compliance with this policy lies with Pro Vice-Chancellor (Research), who may use an Issues Log (available on the UNE policy page) as a basis for management of compliance monitoring.
(18) Internal assessment of compliance by the Policy, Planning and External Relations Directorate and/or the Academic Quality Directorate and/or the Audit and Risk Directorate may also be used if deemed necessary.
(19) Where a student considers that there has been a procedural error with respect to the administration of the HDR Show Causes Policy and/or these procedures, the student may seek an administrative review by the NSW Ombudsman.
(20) The records management requirements under the HDR Show Cause Policy must be met for all correspondence, notes, meeting minutes and reports arising from the application of the policy and these procedures.
(21) 'Co-supervisor' means additional members of the supervisory team.
(22) 'HDR student' means Higher Degree Research student
(23) 'In writing' means by letter, email and/or fax
(24) 'Principal supervisor' means the UNE staff member or adjunct or honorary staff member who has principal responsibility for the research candidature of the student.
(25) 'School' means the UNE School where the HDR student is enrolled.
(26) 'School HDR Coordinator' means the HDR Coordinator in the School in which the student is enrolled.
(27) 'Working day' means Monday to Friday, excluding Public Holidays