These procedures provide guidance on the application of the Secondment Policy.
(1) Secondments may be initiated by:
(2) Prior to advertising a secondment opportunity, the hiring manager will liaise with their Business Relationship Manager, Human Resource Services Directorate, to determine if there is a suitable candidate:
(3) Where a vacancy is not filled though clause (2) and is therefore advertised through an Expression of Interest, the normal recruitment process, outlined in the Staff Recruitment Procedures, apply.
(4) Regardless of whether a secondment is non-advertised, or advertised, the hiring manager must review the current Position Statement before proceeding with the secondment.
(5) A secondment may only occur where the substantive manager, hiring manager and staff member agree to the secondment.
(6) Although secondments are not an automatic entitlement for staff, managers are encouraged to release their staff for internal secondment opportunities where practicable, as a means of career development. Consideration should be given to:
(7) Once the secondment has the agreement of the substantive manager, hiring manager and staff member, HRS will provide the staff member with the appropriate documentation.
(8) Where a staff member's substantive position ends prior to the secondment end date, the staff member will be offered a fixed-term appointment rather than secondment. The staff member's substantive position will cease on the day immediately prior to the commencement of the fixed-term appointment.
(9) A person who is appointed to temporarily replace a seconded staff member must be advised in their letter of offer that the seconded staff member has the right to return to their substantive position. Should this occur prior to the anticipated end of the secondment, the replacement staff member will be given four weeks notice.
(10) A Staff member is responsible for advising their supervisor of their interest in a proposed secondment as soon as possible.
(11) Supervisors/Hiring Managers/Head of Cost Centres are responsible for:
(12) Eligible staff - means continuing, fixed-term and casual professional staff.
(13) Expression of Interest - means an advertisement/communication requesting current continuing, fixed-term or casual staff of the University to indicate their interest in a position. Normally Expressions of Interest are circulated to a specific work area/s via email, or to the University community on the current Vacancies webpage.
(14) Hiring Manager — normally means the staff member from the relevant School or Directorate responsible for the recruitment process.
(15) Head of Cost Centre - normally means the Head of School or Director (as the case may be) of the relevant School or Directorate. Where it is not appropriate for the Head of School or Director to act, or where the circumstances relate to a position reporting directly to a Senior Executive, the Head of Cost Centre will be taken to mean the relevant Senior Executive. Where the matter relates to a Senior Executive, the Head of Cost Centre will be the Vice-Chancellor.
(16) Secondment - means the temporary transfer of an eligible staff member to another position within the University for a mutually agreed duration, not exceeding twelve (12) months. The terms 'internal secondment' and 'secondment' are used interchangeably. A secondment:
(17) Secondment Register - means the register of staff who have applied for secondment opportunities. The Register is for secondment opportunities up to six (6) months (secondment opportunities for a period longer than six (6) months are advertised through Expression of Interest). Human Resource Services Directorate invite staff to register their interest in a secondment opportunity in February and July of each calendar year.
(18) Supervisor - means the role to whom a position reports to.
(19) Where the word 'normally' is used, it means that it is the default position that must be followed unless exceptional circumstances exist that require a departure from the default position, as determined by the Policy Administrator acting reasonably.