(1) These guidelines provide assistance for UNE Representatives in the development of the University's Principal Dates.
(2) These guidelines apply to the University's Principal Dates and UNE Representatives when developing and approving them.
(3) The University's academic calendar consists of three trimesters, which comprise:
(4) The preference is (where possible) that:
(5) In accordance with the Higher Education Support Act 2003, the Higher Education Contribution Scheme (HECS) census date must be no earlier than 20% of the way through the period during which the unit is undertaken.
(6) Open Day shall normally be the first Friday in May.
(7) Autumn graduation ceremonies shall normally be held in late March/early April timed to avoid Easter and the intensive school period. Spring graduation shall normally be the Friday and Saturday of the final weekend in October.
(8) Graduation ceremonies will be scheduled on alternate days from one year to the next, such that:
(9) Normally no teaching takes place on NSW Public Holidays.
(10) Enrolment variation deadlines must allow for what is considered academically reasonable for a late start to teaching and for organisational stability.
(11) The last date for withdrawal without academic penalty (award of grade WN) shall be set as follows:
(12) Principal Dates shall include the following:
(13) Parallel academic years (e.g. the Joint Medical Program) will be declared as part of the University Principal Dates but negotiated separately in accordance with the applicable agreement.
(14) Other business dates (e.g. Council and Academic Board meetings) shall be inserted by negotiated agreement with appropriate business managers and communicated to the Director, Student Administration and Services (SAS).
(15) Draft Principal Dates for a specific year/s shall:
(16) Approval of the Principal dates must occur no later than 20 months before their implementation (i.e. by April year 1 for year 3).
(17) Under exceptional circumstances the University reserves the right to change a Principal Date (but not a statutory date) after it has been published, but no later than the first day enrolments open for the relevant trimester.
(18) The Student Administration and Services Directorate is responsible for:
(19) The Pro Vice-Chancellor (Academic) is responsible for submission of the final draft of the Principal Dates to Academic Board.
(20) The Secretary to Council will advise the Director, Student Administration and Services of Council's approval of the Principal Dates.
(21) The Guideline Administrator makes these guidelines.
(22) University Representatives must observe it in relation to University matters.
(23) These Guidelines operate as and from the Effective Date.
(24) Previous guidelines on Principal Dates and related documents are replaced and have no further operation from the Effective Date of this new Guideline.
(25) Effective Date is the date on which these Guidelines will take effect.
(26) The Guideline administrator is the Vice-Chancellor or delegate.
(27) University Representative means a University employee (casual, fixed term and permanent), contractor, agent, appointee, UNE Council member, adjunct, visiting academic and any other person engaged by the University to undertake some activity for or on behalf of the University. It includes corporations and other bodies falling into one or more of these categories