(1) The UNE Executive Team (ExT) is the principal committee of the Vice-Chancellor and Chief Executive Officer (VC&CEO), established to provide advice and recommendations to the VC&CEO in relation to key decisions impacting the University. (2) The ExT also provides a forum for executive level discussion of identified and emerging areas of strategic and operational opportunity and risk and the assignment of responsibility and actions to address those opportunities or risks. (3) The voting members of the Executive Team (ExT) are: (4) Official attendees include: (5) Invited attendees include Division Leaders and other subject matter experts including: (6) Observers include individuals invited to observe the meeting and will not have the right to engage in discussion unless invited by the Chair. (7) Approval functions: (8) Advisory functions: (9) Monitoring functions: (10) Communication and other functions: (11) Members and attendees agree to: (12) Observers agree to maintain confidentiality of the meeting unless authorised to undertake further communication by the Chair. (13) The VC&CEO will Chair the meetings. In the event the VC&CEO is unavailable the DVC will Chair. If both the VC&CEO and DVC are absent, the ExT will elect a Chair for the meeting from the voting members. (14) Minutes will usually be prepared by the Office of the Director Governance and University Secretary, and then circulated for approval and filed by the Office of the Vice-Chancellor. (15) Agendas for the meetings of the ExT will be prepared by the Office of the Vice-Chancellor. The Office of the Vice-Chancellor will also receive the draft minutes of meetings, circulate for approval and file in the electronic (16) Submissions for agendas are to be (17) Meetings may be held in person or in hybrid or online mode. (18) The ExT will usually meet weekly unless by prior arrangement. (19) The ExT may use Flying Minutes for urgent matters or to formalise resolution on matters discussed at a meeting. (20) A simple majority of the voting membership of the ExT will constitute a quorum. (21) Where a matter is considered by the ExT and the VC&CEO is present and indicates their approval, this matter may be recorded as ‘approved by the Vice-Chancellor’ in the minutes; and (22) Where a matter is to be approved by the VC&CEO but they are not present or do not indicate an approval at the time of the meeting, the matter will be referred to the VC&CEO for consideration and a record of approval, separate to the minutes) made in the relevant meeting container in the UNE electronic (23) Outcomes of the ExT meeting will be reported to the VC&CEO. Further reporting to others is at the discretion of the VC&CEO. (24) The provisions of these Terms of Reference take effect under the authority of VC&CEO consistent with the Section 28(1)(a) of the University of New England Act 1993 (NSW). (25) Variations to these terms of reference must be approved by the VC&CEO.Terms of Reference (Vice-Chancellor Approved)- UNE Executive Team (ExT)
Section 1 - Objective and Scope
Section 2 - Membership
Section 3 - Functions and Responsibilities
Top of PageSection 4 - Committee Conduct
Members and Attendee responsibilities
Chair and Deputy Chair
Agenda and minutes
Meetings, Timing and Quorum
Vice-Chancellor Approval
Reporting
Section 5 - Authority/Delegation
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