(1) The Graduate Research Committee is established as a working committee of the Research Committee of the University. (2) These Terms of Reference of the Graduate Research Committee prescribe: (3) The provisions of these Terms of Reference take effect under the authority of Council. (4) The delegation of Council powers under these Terms of Reference are actions authorised under Section 17 of the University of New England Act 1993 (NSW). (5) The Graduate Research Committee functions as a management advisory body, advising the Deputy Vice-Chancellor Research and supporting the Academic Board by reporting to the Research Committee in relation to the following: (6) The members of the Graduate Research Committee are: (7) The Graduate Research Committee can co-opt where needed any members required to achieve or maintain gender balance, where the membership does not include at least two women and two men. The Committee can also invite individuals as observers to provide additional appropriate expertise as necessary. (8) An ex officio member of the Graduate Research Committee includes a person who has been appointed on an ‘acting’ basis to the role. (9) The ex officio members will be Graduate Research Committee members while they hold their primary office. (10) Members co-opted under clause 7 of these Terms of Reference shall have tenure for one year renewable to a maximum of three years. (11) The Graduate Research Committee will be Chaired by the Deputy Vice-Chancellor Research or their nominee. (12) Gender representation shall accord with the Gender Representation on Decision-Making and Advisory Committees Policy. The objective will be to ensure, so far as is practicable, that the membership of the Graduate Research Committee includes at least two members of each gender. (13) The functions of the Graduate Research Committee are: (14) Review and endorsement of new, amended and disestablished higher degree by research courses and course rules, subject to co-approval by the Deputy Vice-Chancellor Research and the Vice-Chancellor and Chief Executive Officer. (15) Approval of academic procedures and guidelines relating to higher research degrees and the admission, candidature and supervision of HDR (16) Allocation of Research Training Program Scholarships and other major research postgraduate scholarships. (17) Matters relating to higher degree research candidature management, subject to final approval by the Deputy Vice-Chancellor Research. (18) Higher degree by research programs and pathways. (19) Matters relating to higher degree by research supervisors and supervision. (20) Admissions and candidature progress, and the award of higher degrees by research. (21) Rules, policies, procedures and guidelines relating to research training (eg. higher degree by research courses, standards, admission, candidature, training, assessment, issuing of medals and prizes), the research (22) Rules, policies, procedures and guidelines relating to research integrity and research risk management and mitigation. (23) National codes and protocols for the conduct of research at Australian universities and institutions. (24) Effective two-way communication and exchange of ideas between the Faculties, Research Services, senior management and academic governance in relation to all higher degree by research matters. (25) To seek data and information from the University through the Deputy Vice-Chancellor Research to meet the Graduate Research Committee’s duties and functions. (26) The Graduate Research Committee has delegated authority from the UNE Council to perform on its behalf the approval, advisory, monitoring and communication functions set out in the Terms of Reference above, and all matters ancillary to those functions. (27) The Chair of the Graduate Research Committee reports to the Deputy Vice-Chancellor Research and to the Chair of the Research Committee. (28) The Graduate Research Committee meets eight times per year or as required in order to perform its functions. (29) Unless the Chair directs otherwise, Graduate Research Committee business papers are distributed to committee members and official attendees at least seven days prior to the meeting, or such shorter period as is practicable in the circumstances. (30) Because of the confidential nature of the business of the Graduate Research Committee, there should be no public disclosure of business papers, minutes, or other information associated with the work of the Committee. (31) At any meeting of the Graduate Research Committee, one half of the voting membership plus one constitutes a quorum. (32) For its business papers, meetings and otherwise to conduct its business, the Graduate Research Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or Committee Secretary. (33) The Graduate Research Committee may pass a resolution by ‘flying minute’ provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made. (34) Draft minutes will normally be circulated to members for comment promptly after each meeting. Next, the minutes (with any necessary changes) will be circulated for adoption by the Graduate Research Committee. The minutes will be finalised and adopted when they have been approved by a majority of the members that were present at the relevant meeting. Alternatively, the minutes may be included in the business papers for the next Committee meeting and considered and adopted by the Committee at that meeting. (35) Once annually the Graduate Research Committee shall devote part of one meeting to the review of its policies, practices and procedures over the preceding twelve months. (36) Research Services will provide secretarial and administrative support to the Graduate Research Committee. (37) This document should be interpreted using the following principles: (38) Graduate Research Committee Governing Documents (39) The existing terms of reference, constitution, and any other documents governing the Graduate Research Subcommittee or Higher Degree Research Committee at the time of these new Terms of Reference are approved, are replaced and have no further operation.Terms of Reference (Vice-Chancellor approved) - Graduate Research Committee
Section 1 - Overview
Objectives
Top of PageSection 2 - Graduate Research Committee Membership
In Attendance
Acting ex officio members
Term of Office
Ex officio members
Co-opted members
Chair
Gender Representation Objectives
Section 3 - Graduate Research Committee Functions
Functions
Approval functions
Monitoring Functions
Advisory Functions
Communication functions
Authority
Section 4 - Delegations
Delegation from the Council
Section 5 - Conduct of Graduate Research Committee Business
Reporting to the Deputy Vice-Chancellor Research and to the Research Committee
Meetings
Business Papers
Quorum
Use of technology
Resolutions
Confirmation of Minutes
Self-review
Secretary to the Graduate Research Committee
Section 6 - Interpretation
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