(1) The Online Governance Committee is established as a Vice-Chancellor and Chief Executive Officer's Committee, and is delegated a number of functions in relation to the management of the University’s online presence. (2) The establishment of this Committee and the delegation of powers to it are actions authorised by the Vice-Chancellor and Chief Executive Officer. (3) The Committee is responsible for the development and review of a strategy for online content and management that aligns with the objectives outlined within the UNE Strategic Plan. Its focus is on objectives relating to student experience, research profile, income growth, digital leadership and operational resilience. (4) Committee membership will be as follows: (5) The Committee may co-opt members from time to time for a specified period and purpose. (6) Where a delegate has been nominated to attend on behalf of the Committee member, the delegate must be able to provide input and confirm decisions on behalf of their area. (7) Official attendees include: (8) The Executive Principal Brand Partnerships & Business Development will act as Chair. (9) If the Executive Principal Brand Partnerships & Business Development is unavailable to act as Chair, then the Chief Marketing Officer will act as Chair. If the Chief Marketing Officer is unavailable to act as Chair, then the Committee will elect a Chair to act during the period the Executive Principal Brand Partnerships & Business Development is unavailable. (10) Gender representation shall accord with the Gender Representation on Decision Making and Advisory Committees Policy. (11) The functions of the Committee are as follows: (12) The Committee recognises the specialist functions that are the responsibility of operational areas of the University, and limits its remit to the aspects of the online user experience impacted by brand, technology and compliance. (13) The Committee’s remit does not extend to teaching and learning content. (14) The Committee is established under authority from the Vice-Chancellor and Chief Executive Officer to perform on behalf of the Vice-Chancellor and Chief Executive Officer the approval, advice and monitoring functions set out in these Terms of Reference and all matters ancillary to those functions. (15) The Chair of the Committee will report to the Vice-Chancellor and Chief Executive Officer on business conducted, and will provide any advice/reports to the Vice-Chancellor and Chief Executive Officer and the Vice-Chancellor’s Advisory Committee, as required. (16) The Committee will meet quarterly or otherwise as required, in order to perform its functions. Committee members should be given at least fourteen days’ notice of meetings, or such shorter notice period as is practicable where the matter is urgent. (17) Unless the Chair directs otherwise, Committee business papers will be distributed to Committee members and official attendees at least ten working days prior to the meeting, or such shorter period as is practicable in the circumstances. (18) A quorum shall consist of a simple majority of the members of the Committee at the time the meeting is held. (19) For its business papers, meetings and otherwise to conduct its business, the Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or Committee Secretary. (20) The Committee may pass a resolution by ‘flying minute’ provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made. (21) Draft minutes will normally be circulated to members for comment promptly after each meeting. The minutes will be finalised and adopted at the next Committee meeting. (22) Disclosure of business papers, minutes and other information received by the Committee should be made via the Chair or Secretary to the Committee. (23) Once every twelve-month period, the Committee shall devote at least one part of the meeting to the review of its policies, practices and procedures over the preceding twelve months. (24) The Office of the Executive Principal Brand Partnerships & Business Development will provide a Secretary and administrative support to the Committee. (25) The Secretary is responsible for ensuring all Committee agendas, minutes and reports are recorded in the University’s corporate record keeping system (TRIM) in accordance with the University’s Records Management Rule.Terms of Reference (Vice-Chancellor Approved) Online Governance Committee
Section 1 - Establishment of Committee
Objectives
Section 2 - Committee Membership
Co-opted Members
Delegates
In Attendance
Chair
Gender Representative Objectives
Section 3 - Functions of the Committee
Section 4 - Authorities
Section 5 - Conduct of Committee Business
Reporting
Meetings
Business Papers
Quorum
Use of Technology
Resolutions
Confirmation of Minutes
Disclosure of Information
Self-Review
Secretary to the Committee
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This is not a current document. It has been repealed and is no longer in force.