(1) The Diversity Advisory Group provides oversight and advice to the Vice-Chancellor and Chief Executive Officer on all aspects of diversity as it relates to students, staff and community stakeholders. (2) UNE recognises that focusing more on diversity creates more tolerance and understanding of differences, and reduces fear and ignorance ensuring UNE becomes a better place to study and work. (3) The intention is not for this to be a management driven Committee but a Committee which calls upon the interest and expertise of staff and students with strong connection and experience in varying diversity related issues. (4) The primary aim is for the advisory group to assist in creating an environment characterized by equal access and respected participation of all groups and individuals regardless of cultural, ethnic, racial, gender, age, religious differences, abilities and disabilities, and sexual orientation. (5) The members of the advisory group are both staff and students from across UNE who have relevant exposure or experience within the aspects of diversity. The members of the Committee are as follows: (6) The Advisory Group may seek input from any other members of the University community from time to time, or invite University officials and representatives of various stakeholder groups to meetings depending on the need. (7) Members shall serve a term of 12 months, with the possibility of extension for a further 12 months or more, depending on the continuing requirement of the Advisory Group. (8) The Chair is external to UNE. If Professor Ron McCallum is unavailable to act as Chair, then David Thorsen will act as Chair. (9) The objective will be to ensure, so far as is practicable, that the membership of the Committee includes the following gender representation: (10) In supporting the UNE Strategic Plan, the Advisory Group will review and recommend strategies to the Vice-Chancellor and Chief Executive Officer broadly encompassing gender, race, sexual orientation, multiculturalism, aboriginality, age, disability, social inclusion and any other matters as it relates to diversity. Specifically the Advisory Group will: (11) The Committee will meet three (3) times per annum (or otherwise as required) in order to perform its functions. Committee members should be given at least four (4) months notice in advance of the next meeting, or such shorter notice period as is practicable where the matter is urgent. (12) Unless the Chair directs otherwise, Committee business papers, or "flying minutes" and explanatory documents accompanying them, will be distributed to Committee members not less than seven (7) days before the next meeting. Disclosure of business papers, minutes and other information received by the Committee should be made via the Secretary to the Committee. (13) A quorum shall consist of a simple majority of the members of the Committee at the time the meeting is held. (14) For its business papers, meetings and otherwise to conduct its business the Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or Committee Secretary. (15) The Committee may pass a resolution by "flying minute" provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made. (16) Meeting notes will be kept to a minimum and circulated promptly following the meeting, including all action items. These will not require formal endorsement by the Committee. (17) A review of the Advisory Group will be conducted following the initial three meetings to ascertain the continuing requirement of the Advisory Group. (18) The Director Human Resource Services and/or nominee will act as Secretary and provide administrative support to the Committee.Terms of Reference (Vice-Chancellor approved) - Diversity Advisory Committee
Section 1 - Overview
Introduction
Objectives of the Committee
Section 2 - Committee Membership
Membership
In Attendance
Term of Office
Chair
Gender Representative Objectives
Top of PageSection 3 - Terms of Reference
Top of PageSection 4 - Conduct of Committee Business
Meetings
Business Papers
Quorum
Use of Technology
Resolutions
Minutes
Self-Review
Secretary to Committee
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