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HDR - Encumbrances Procedure

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Section 1 - Overview

(1) These Procedures are for managing situations where sponsors of HDR candidates fail to pay tuition fees, or other monies, to UNE on behalf of the HDR candidate, as agreed between the sponsor organisation and UNE.

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Section 2 - Scope

(2) These Procedures apply to any Student Visa Holder HDR candidates who are sponsored by International governments, or organisations, to undertake higher degree study at UNE.

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Section 3 - Procedure

(3) Where Student Accounts become aware that the fees or other monies are outstanding for a sponsored HDR candidate they will refer the matter to the Senior HDR Support Officer in Research Services for evaluation.

(4) The Senior HDR Support Officer will assess the situation, seek advice from the Head of School, or nominee, and UNE International, then provide an overview and recommendation to the Deputy Vice-Chancellor Research, or delegate.

(5) The Deputy Vice-Chancellor Research, or delegate, will make a determination regarding the financial liability, including whether any encumbrances should be placed on the HDR candidates enrolment.

(6) The Deputy Vice-Chancellor Research, or delegates determination will be communicated to the Student Accounts by the Senior HDR Support Officer, who will oversee the implementation of the determination.

(7) No encumbrances will be placed on a Student Visa Holder HDR Candidate's enrolment without the permission of the Deputy Vice-Chancellor Research.

Authority and Compliance

(8) The Procedure Administrator, the Deputy Vice-Chancellor Research, makes these Procedures.

(9) University Representatives and Students must observe these Procedures in relation to University matters.

(10) These Procedures operate as and from the Effective Date.

(11) Previous Procedures relating to encumbrances are replaced and have no further operation from the Effective Date of this new Procedure.