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e-publications at UNE Deposit, Collection and Access Procedure

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Section 1 - Overview

(1) These Procedures provide guidance for staff and students of the University of New England in the implementation of the e-publications@UNE Deposit, Collection and Access Rule.

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Section 2 - Scope

(2) These Procedures apply to the e-publications@UNE Deposit, Collection and Access Rule.

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Section 3 - Procedures

Depositing research outputs

(3) The following categories of material must be submitted to e-publications@UNE:

  1. journal articles;
  2. books and book chapters;
  3. conference papers; and
  4. creative works, and associated documentation.
Either the post-peer review version or author final version of these materials must be submitted for open access purposes in addition to the published version, which is required for reporting.

(4) The final version of higher degree research theses must also be submitted to e-publications@UNE under the General Rules of the University (clause 5 relating to Theses).

(5) Categories of research outputs that should be submitted to e-publications@UNE include but are not limited to:

  1. working papers;
  2. discussion papers;
  3. reports to government;
  4. published research reports;
  5. non-traditional research outputs;
  6. reference to data sets, but not necessarily the data sets themselves; and
  7. other material which meets the criteria outlined in clause 8 of the Rule.

(6) e-publications@UNE will not include UNE teaching and administrative material.

(7) Research outputs to be commercialised, or which contain confidential or culturally sensitive material should be identified as such at the time of submission if an embargo is necessary.

(8) Full bibliographic details must be provided of research outputs and research-based creative works, even when the full text or research object may not be included in e-publications@UNE for legal or other reasons.

(9) The Deposit Licence will be provided in association with the e-publications@UNE submission form.

(10) The University Library, through the Copyright Office and the Learning and Research Services Librarians, will provide information and advice to UNE Authors to support submission of research outputs.

(11) The University Library will provide information and advice to UNE authors by a variety of means, including information sessions and seminars, web pages, and individual consultations.

(12) Instructions on submitting research outputs are provided as help-in-context on the e-publications@UNE submission form.

(13) The University Library will provide and maintain a list of the acceptable formats that can be submitted.

Collection

(14) The University Library will support the collection of research outputs by applying established metadata standards in e-publications@UNE.

(15) The University Library will validate the submitted research outputs and maintain the collection of research outputs to enable the reporting requirements of Research Services.

Access

(16) Library staff under the direction of the copyright office will be responsible for ensuring compliance with copyright and publisher licenses.

(17) The University Library will electronically store, copy or translate the research outputs to any medium or format for the purpose of future preservation and accessibility.

(18) The University Library and the Information Technology Directorate will be responsible for maintaining reliable and consistent access to e-publications@UNE and deposited research outputs.

Authority and Compliance

(19) The Rule Administrator, pursuant to the University's e-publications@UNE Deposit, Collection and Access Rule, makes these procedures.

(20) University Representatives and Students must observe these Procedures in relation to University matters.

(21) These Procedures operate as and from the Effective Date.

(22) Previous Procedures relating to e-publications@UNE Deposit, Collection and Access Policy are replaced and have no further operation from the Effective Date of this new Procedure.

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Section 4 - Definitions

(23) A UNE Author is an individual associated with the University of New England, and publishing under the auspices of the University, including employees, emeriti, adjunct and honorary appointments, research students and postdoctoral fellows.

(24) Author final version is the research output as completed by the author if there has been no peer review. If the research output has been published, then the appearance might not be the same as the published version, as publishers often reserve for themselves their own arrangement of type-setting and formatting. e-publications@UNE seeks this version in order to make it openly accessible.

(25) Deposit Licence is the licence between the UNE Author and the University by which research outputs are deposited in e-publications@UNE.

(26) Effective Date is the date on which this Rule will take effect.

(27) e-publications@UNE is the institutional repository for the research outputs of UNE, governed by the e-publications@UNE Deposit, Collection and Access Rule.

(28) Embargo is a requirement that access be delayed for a specified period of time.

(29) Non-traditional research outputs are research outputs which do not take the form of published books, book chapters, journal articles or conference publications, including but not limited to, original creative works, live performance of creative works, recorded/rendered creative works, curated or produced substantial public exhibitions and events.

(30) Post-peer review version is the version of the paper after peer review, with revision having been made (sometimes this is referred to as the post-print version). In terms of content, the article is as published. However, in terms of appearance, this might not be the same as the published article, as publishers often reserve for themselves their own arrangement of type-setting and formatting. UNE requires this version under the terms of the Open Access to UNE Research Publications and Data Policy and will make it openly accessible if possible.

(31) Published version or publisher version is the version of record that is published. It is likely to have been professionally typeset or formatted. e-publications@UNE requires this version for University and government reporting purposes and will not make it openly accessible unless permitted by the publisher.

(32) Research funding bodies are public or private organisations in Australia and internationally, which fund research.

(33) Research outputs means scholarly and research literature, including articles, conference papers, and selected creative works created by a UNE author.

(34) Rule Administartor is the Vice-Chancellor and Chief Executive Officer or delegate.

(34) Student - means an Admitted Student or an Enrolled Student, at the relevant time.

  1. Admitted Student means a student who has been admitted to a UNE course of study and who is either entitled to enrol in a unit of study or who has completed all of the units in the UNE course of study.
  2. Enrolled Student means a student who is enrolled in a unit of study at UNE.

(35) The Copyright Act 1968 identifies categories of material that receive copyright protection, including literary, artistic, dramatic and musical works, sound recordings, cinematograph films, television and sound broadcasts and published editions of works. This protection governs those who wish to make, use, sell, import, export, reproduce, adapt and disseminate such material. The Act also provides for other rights and exceptions.

(36) University Representative means a University employee (casual, fixed term and permanent) contractor, agent, appointee, UNE Council member, adjunct, visiting academic and any other person engaged by the University to undertake some activity for or on behalf of the University. It includes corporations and other bodies falling into one or more of these categories

(37) UNE Act means the University of New England Act 1993 No 68 (NSW).