(1) These Procedures establish processes for Student Visa Holder’s to apply for a request to Transfer Registered Providers or locations and provides practical assistance to UNE Representatives involved in the assessment and administration of such requests. (2) These Procedures articulate the University’s practices as they apply to Student Visa Holder’s in compliance with Standard 7 of the National Code of Practice for Providers of Education and Training to Overseas Students (2018) and must be read in conjunction with the International Student Transfer Rule. (3) These procedures apply to: (4) Where a Student requests to transfer from their UNE Principal Course within the Restricted Period under clauses 4(a,b and d) of the International Student Transfer Rule no release is required and will be actioned on request. (5) Where a Student requests a Transfer from their UNE Principal Course within the Restricted Period for reasons other than those listed under clause 4(a,b and d) of the International Student Transfer Rule, the Student must apply to the Manager International Compliance for a Release to transfer. The Student must complete the Request to Transfer Between Registered Providers Form and provide: (6) Where a Student requests to Transfer from the English Language Centre to another Registered Provider, a recommendation is sent from the Director of Studies, English Language Centre to the Manager International Compliance for assessment and action. (7) The request for Transfer is considered against clauses 6(a-f) and 7 of the International Student Transfer Rule by the Manager International Compliance, who may also seek comment from the relevant Faculty and where applicable the Partner. (8) The Manager International Compliance, will inform the Student, and where applicable the Faculty and/or Partner, in writing, of the outcome within ten (10) working days of receiving the request (9) A Release constitutes: (10) A UNE Student enrolled with a Partner requesting a Transfer between domestic Partners or the Armidale campus, must complete the Partnership UNE Transfer Between Registered Providers Form and submit it to the Partner for recommendation before it is forwarded to the Manager International Compliance for assessment and action. (11) The Transfer will be considered against clauses 8-9 of the International Student Transfer Rule. Consideration will be given to advice received from a government sponsor of a Student. (12) The Manager International Compliance will assess, rule on the request, and provide written notification of the outcome to the Student and the Partner within ten (10) working days of receiving the request. (13) If a Release is granted the Manager International Compliance or the Manager International Recruitment & Admissions, will assess this against the Refund of Tuition Fees for International Students, (dependent on when the request was received). The Director of Studies, English Language Centre will assess against The Refund of Fees for English Language Students and provide a recommendation to the Manager International Recruitment & Admissions. UNE Student Accounts will action any approved refund of fees. (14) If a Release is granted, UNE International will liaise with Student Success to arrange for the Student to be withdrawn from their current units and their Course to be discontinued. UNE International will cancel all UNE Confirmation of Enrolments (CoE) via the Provider Registration and International Student Management System (PRISMS). (15) Applications for admission will be received and registered under the direction of the Manager International Recruitment & Admissions. If the applicant is deemed eligible for admission (which includes meeting any of the principles in clauses 6(a-d) of the International Student Transfer Rule), an offer of admission will be issued. (16) Upon receiving a signed acceptance of offer from the applicant the Manager International Recruitment & Admissions, will arrange for the Student's details to be entered into the Provider Registration and International Student Management System (PRISMS) to create a Confirmation of Enrolment (CoE). (17) If a Request to Transfer is denied, the Student will be provided with written notification of the decision including: (18) Students may appeal a request to Transfer decision providing the following conditions are met: (19) Appeals must be submitted in writing within twenty (20) working days of notification of the decision and addressed to the Director UNE International. (20) The Director UNE International will review the case and provide the appellant with the outcome of their appeal (including reasons for the decision) in writing within ten (10) working days of receipt of the appeal. If it is not possible to respond to the Student within ten (10) working days an explanation should be provided within this period. The decision of the Director UNE International is final. (21) The appellant must be advised that they can lodge a complaint with the NSW Ombudsman . (22) Records of all requests, assessments and decisions related to a student’s request to transfer must be recorded on the Student's file in accordance with the Records Management Rule. (23) The Manager International Compliance is responsible for ensuring:International Student Transfer Procedures
Section 1 - Overview
Section 2 - Scope
Top of PageSection 3 - Procedures
Transferring from UNE to another provider
Transferring between UNE teaching or Partner locations
UNE Student Successful Applications
Transferring to UNE from another provider
Refusal of a Request to Transfer
Appeals
Records Management
Responsibilities
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