Status and Details

Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Privacy Management Rule

Status Historic
Effective Date 27th September 2016
Review Date 1st October 2018
Approval Authority Vice-Chancellor and Chief Executive Officer
Approval Date 16th September 2016
Expiry Date 1st October 2020
Unit Head Brendan Peet
Chief Legal and Governance Officer
Author Leanne Nisbet
Senior Governance Officer
61 2 6773 4552
Enquiries Contact Records, Policy and Governance Unit
+61 2 6773 4552

Summary of Changes from Previous Version

At its meeting of 16 September 2016, UNE Council approved the following amendments:

Clause 4 - expanded to provide examples of personal and health information included within the Scope of the Rule;

Clause 12 - expanded to include 'and health' information;

Clauses 13 - expanded to include collection of information from a third party by way of a grievance/complaint;

Clause 15 - expanded to include points at which the University may collect personal information about an individual;

Clause 19 - expanded to include examples of instances where the University collects and uses health-related information;

Clause 20 - expanded to incorporate a timeframe for notification that personal information has been collected from a third party;

Clause 24 - expanded to include further information about the collection of personal information from unsolicited agencies;

Clause 35 - amended to provide explicit instructions about the storage of personal information within the University's approved record keeping system;

Clause 37 - provides special protocols for the storage of health information;

Clause 38 - provides special protocols for the storage of personal information by third party organisations who may be contracted by the University to perform a particular service;

Clause 39 - provides special protocols about the storage of personal information by Schools and business units;

Clauses 42, 43 and 44 - expanded to include health information;

Clause 46 - expanded to provide examples of online systems where personal information can be amended;

Clause 54 - includes special protocols regarding the use and disclosure of health related personal information;

Clause 65 - provides a list of the University's public registers; and

Clauses 66-87 - expanded to include detailed information about the way the University addresses privacy concerns and complaints.