(1) These procedures outline the implementation of the Student International Mobility Rule ("the Rule") and must be read in conjunction with that Rule.
(2) These Procedures apply to:
(3) These Procedures do not apply to:
(4) Students must be enrolled in an appropriate UNE course to be eligible to participate in a Student Mobility Program.
(5) UNE international Students may be eligible to participate in a Student Mobility Program, subject to any restrictions under Commonwealth laws and national guidelines, and any restrictions specified by the Host Institution. For Student Exchange Programs international student fees will remain payable to UNE, not to the Partner Institution. International Students may not participate in a Student Exchange Program to their home country.
(6) UNE International Students sponsored by the Australian or a foreign Government (e.g. Australia Awards students) are not eligible to participate.
(7) At the request of a special needs Student participating in a Student Exchange Program, UNE will endeavour to negotiate reasonable adjustments with a Partner Institution. However, UNE cannot guarantee that these will be made available where different laws, rules and policies apply and where Australian laws and University policies have no jurisdiction.
(8) Applications not submitted by the advertised deadline for that Student Mobility Program will not be considered.
(9) Students will not be permitted to participate in a Student Mobility Program that takes place in regions that are currently listed as 'Reconsider your need to travel' or 'Do not travel' by the Australian Department of Foreign Affairs and Trade on the Smartraveller website.
(10) For applicants with special needs, negotiations will be conducted at a Student's request to facilitate reasonable adjustments in accordance with the Assessment Rule.
(11) Inbound Students will be considered for a Student Mobility Program at UNE providing that:
(12) Students will be enrolled in the units approved by the Student's home institution.
(13) UNE is not responsible for any failure of advanced standing/credit transfer if the Student departs from the pre-agreed arrangements with their home institution.
(14) Students will be entitled to all UNE Student facilities and support services.
(15) UNE will, on request, provide one free official Academic Record (Transcript) to the Inbound Student's home institution for the approval of Advanced Standing/Credit Transfers.
(16) Outbound Students must:
(17) UNE international Students are eligible to participate provided that they do not study in their home country and subject to being granted a visa in a third country where required.
(18) Non-award Students are not eligible to participate.
(19) Inbound Students must be enrolled at a UNE Partner Institution.
(20) Non-language (OSLS) outbound applicants must, by the published due date, submit a UNE Exchange Application Form to UNE International with:
(21) Language-based (OSLS) outbound applicants must by the published due date:
(22) Inbound Students must:
(23) Concurrently with the procedures in clause 20 applicants must complete a Permission to Enrol Elsewhere (PTEE) Form to apply for advanced standing (in accordance with the Advanced Standing Rule and Procedures) for the units they intend to study at the Partner Institution and ensure that their advanced standing is approved in writing by UNE before they depart Australia.
(24) Students who change their enrolment on arrival at the Partner Institution must complete a new Permission to Enrol Elsewhere (PTEE) Form. There is no guarantee that UNE will approve and grant advanced standing following a change in the previously approved enrolment.
(25) Approved advanced standing will be cancelled if Students enrol in non-approved units at the Partner Institution and do not submit a new Permission to Enrol Elsewhere (PTEE) Form for consideration.
(26) Language Students must enrol in OSLS 391 and/or OSLS 392 according to their Head of School approval letter and are bound by the requirements of those units.
(27) Student Administration and Services will enrol non-language Students in Approved Overseas Study (AOS) unit/s for the duration of their period of participation in a Student Exchange Program.
(28) Students must provide the School or UNEI (whichever is applicable) of evidence of their enrolment within seven days of arriving at the Partner Institution.
(29) Inbound Students must enrol in the units approved by their home institution.
(30) Outbound Students must:
(31) UNE International Students and non-award students are not eligible to participate.
(32) Inbound Students must meet the applicable requirements of clause 11 of these Procedures.
(33) Outbound Students must:
(34) Inbound Students must complete the UNE International Application Form and provide all supporting documentation by the advertised deadline.
(35) Applicants must complete a Permission to Enrol Elsewhere (PTEE) Form to apply for advanced standing (in accordance with the Advanced Standing Rule and Procedures) for the units they intend to study at their Host Institution and ensure that their advanced standing is approved in writing by UNE before they depart Australia.
(36) Students who change their enrolment on arrival at their Host Institution must complete a new Permission to Enrol Elsewhere (PTEE) Form. There is no guarantee that UNE will approve and grant Advanced Standing for a change in enrolment.
(37) Approved advanced standing will be cancelled if Students enrol in non-approved units at their Host Institution and do not submit a new Permission to Enrol Elsewhere (PTEE) Form for consideration. There is no guarantee that UNE will approve and grant advanced standing following a change in the previously approved enrolment.
(38) To be eligible to participate in a Short Term Mobility Program a Student must:
(39) UNE international Students are eligible to participate subject to obtaining a visa for a third country.
(40) Non-award Students are eligible to participate subject to Head of School approval.
(41) Work Placement applications will be reviewed on a case-by-case basis by the Course Coordinator to ensure parity of experience with domestic Placements and compliance with any course accreditation requirements, State or Commonwealth regulations and adherence to the requirements of international jurisdictions.
(42) Outbound Students must:
(43) The relevant School must provide UNEI with information on participating Students including, but not limited to, the Mobility Program being undertaken, approval date, contact details of Student while overseas and confirmation that the School has provided to the Student the required information and received from the Student and recorded all appropriate documentation.
(44) Outbound Students who have approval to participate in a Short Term Mobility Program must be enrolled in the correct UNE unit and trimester by the relevant HECS census date before departing Australia.
(45) Outbound Students participating in a Student Mobility Program must be provided with pre-departure information which must include as a minimum:
(46) Outbound Students participating in a Student Mobility Program must agree to behave in a manner that would not compromise their own reputation, or that of UNE as outlined in the Statement of Responsibilities for Students Participating in a UNE Overseas Mobility Program.
(47) UNE may terminate a Student's participation in a Student Mobility Program if they fail to maintain what UNE considers to be an acceptable standard of conduct.
(48) The Student must pay all expenses of participating in a Mobility Program including, but not limited to:
(49) Students should not purchase flights until they have received an official acceptance offer from the overseas Host/Partner Institution (Outbound Students) or offer of admission from UNE (Inbound Students) AND obtained all relevant visa/s.
(50) OS-HELP Loans are available to eligible Outbound Students. Students wishing to apply for an OS-HELP Loan should refer to the OS-HELP loan information website and/or contact UNE International.
(51) Information about the availability and eligibility of other Australian government funding for Outbound mobility programs may be obtained from UNE International.
(52) Students must obtain a passport, or ensure that their current passport is valid prior to their arrival or departure, and valid for the duration of their Mobility Program plus six months after their expected date of return to Australia or their home country.
(53) Students must obtain all appropriate visa/s for the duration of their Mobility Program from the relevant embassy/consulate/immigration service and adhere to the time frames and administrative requirements to ensure they obtain the relevant visa in a timely manner.
(54) Visa restrictions may apply in some host countries for UNE international Students participating in a Mobility Program. Students must investigate these visa requirements.
(55) Students must comply with the conditions of their visa as the conditions relate to their enrolment at UNE or the overseas Host Institution.
(56) International Work Integrated Learning (WIL) Placements will occur only when an agreement is in place:
(57) The conditions of a Student Exchange Program Agreement must include, but are not limited to, the following:
(58) The Procedure Administrator, pursuant to the University's Student International Mobility Rule, makes these procedures.
(59) University Representatives and Students must observe these Procedures in relation to University matters.
(60) These Procedures operate as and from the Effective Date.
(61) Previous Procedures relating to Mobility and Exchange Policy are replaced and have no further operation from the Effective Date of these new Procedures.
(62) Academic Record (Transcript) means the formal copy of a Student's entire enrolment record at the University.
(63) Ambassador means a Student undertaking an outbound Mobility Program who is expected to comply with all relevant University rules, policies and the Statement of Responsibilities for Students Participating in a UNE Overseas Mobility Program (which refer to the Student representing the University appropriately and not bringing it into disrepute with inappropriate behaviour, or ongoing failure to follow reasonable instructions in relation to the overseas study).
(64) Effective Date means the day on which these Procedures are published or on such later day as may be specified in these Procedures.
(65) Host Institution means the institution where the Outbound Student will undertake their mobility program if they are not participating in an Exchange Program in which case it is the Partner Institution.
(66) Inbound Student means a full-time international Student participating in an Exchange or Study Abroad Program at the University of New England.
(67) Mobility Program means any program approved and coordinated by the University that involves Students undertaking an overseas experience.
(68) Outbound Student means a University of New England Student participating in an international Mobility Program.
(69) Partner Institution means a university in a country other than Australia with which UNE has signed a formal document of co-operation.
(70) Short Term Mobility Program is defined in clause 12 of the Rule.
(71) Student Exchange Program is defined in clause 10 of the Rule.
(72) Study Abroad is defined in clause 11 of the Rule.
(73) University Representative means a University employee (casual, fixed term and permanent) contractor, agent, appointee, UNE Council member, adjunct, visiting academic and any other person engaged by the University to undertake some activity for or on behalf of the University. It includes corporations and other bodies falling into one or more of these categories
(74) Student means an Admitted Student or an Enrolled Student, at the relevant time.
(75) UNE Act means the University of New England Act 1993 No 68 (NSW).
(76) Work Integrated Learning is an activity that integrates academic learning with its application in the workplace.