(1) The Remuneration Committee is established as a Committee of Council, and the Committee is delegated a number of Council functions in relation to remuneration and other human resources matters at the University.
(2) The establishment of this Committee and the delegation of Council powers to it are actions authorised under Section 17 of the UNE Act. The provisions of this document take effect as a Council Rule made under Section 29 of the UNE Act.
(3) The Committee oversees the University's:
(4) The members of the Committee are as follows:
(5) Elected members of the Committee will be elected by Council at a Council meeting.
(6) The ex-officio members (Chancellor, Vice-Chancellor and Chair of the Finance Committee) will be Committee members whilst they hold their primary office.
(7) The Lay Council members will be Committee members for two years or such other time as determined by Council, or until they cease to be a Council member, whichever occurs first.
(8) The co-opted external members (if applicable) will be Committee members for two years or such other time as determined by Council, or until they resign or are removed by Council, whichever occurs first.
(9) The co-opted Council members (if applicable) will be Committee members for two years or such other time as determined by Council, or until they cease to be a Council member, whichever occurs first.
(10) The Chancellor will act as Chair. If the Chancellor is unavailable to act as Chair then the Committee will elect a Chair to act during the period the Chancellor is unavailable.
(11) The objective will be to ensure, so far as is practicable, that the membership of the Committee includes the following gender representation:
(12) The functions of the Committee are as follows:
(13) Approve the organisational structure of the Senior Executive of the University (i.e. position dimensions but not individual appointments).
(14) Approve remuneration policies and strategies for the University's Senior Managers.
(15) Approve the range of salary packages of the University's Senior Managers.
(16) Advise Council in relation to collective industrial agreements that that the University proposes to enter into (such agreements must be approved by Council).
(17) Monitor the effectiveness, implementation and risk management of Management's policies and procedures in respect of human resources and industrial relations matters.
(18) Monitor negotiations between Management and its staff/unions in relation to the terms of proposed collective industrial agreements.
(19) Monitor the appointment and removal of Senior Managers by the Vice-Chancellor.
(20) Retain independent counsel or other experts to advise the Committee in the performance of its functions.
(21) Seek information it requires from the Senior Executive, in relation to the performance of its functions.
(22) Not applicable.
(23) This committee has delegated authority from the UNE Council to perform on behalf of Council the approval, advice and monitoring functions set out in the terms of reference above and all matters ancillary to those functions.
(24) The Chair of the Committee will report to Council regularly on the business conducted by the Committee.
(25) The Committee will meet quarterly, or otherwise as required in order to perform its functions. Committee members should be given at least seven days notice or meeting, or such shorter notice period as is practicable where the matter is urgent.
(26) Unless the Chair directs otherwise, Committee business papers will be distributed to Committee members and official attendees at least seven days prior to the meeting, or such shorter period as is practicable in the circumstances. Business papers must be treated confidentially by recipients. Any external disclosure of business papers should be made via the University Secretary.
(27) A quorum shall consist of a simple majority of the members of the Committee at the time the meeting is held.
(28) For its business papers, meetings and otherwise to conduct its business the Committee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or University Secretary.
(29) The Committee may pass a resolution by "flying minute" provided that the resolution has been approved by a simple majority of the Committee members at the time the resolution is made.
(30) Draft minutes will normally be circulated to members for comment promptly after each meeting. Next the minutes (with any necessary changes) will be circulated for adoption by the Committee. The minutes will be finalised and adopted when they have been approved by a majority of the members present at the relevant meeting. Alternatively, the minutes may be included in the business papers for the next Committee meeting and considered/adopted by the Committee at that meeting.
(31) Once every twelve-month period, the Committee shall devote at least one part of one meeting to the review of its policies, practices and procedures over the preceding 12 months.
(32) The University Secretary and/or nominee will act as secretary and provide administrative support to the Committee.
(33) Words and phrases used in this document have the following meanings, unless the context requires otherwise:
(34) This document should be interpreted using the following principles: