(1) The Graduate Research Subcommittee is established as a subcommittee of the University Research Committee.
(2) This Annex to the Terms of Reference of the University Research Committee prescribes the following:
(3) The provisions of this Annex take effect under the authority of Council.
(4) The delegation of Council powers under this Annex are actions authorised under Section 17 of the UNE Act.
(5) The Graduate Research Subcommittee functions as an academic governance and management advisory body, supporting the Academic Board and University Research Committee in relation to the following:
(6) The members of the Graduate Research Subcommittee are as follows:
(7) The Graduate Research Subcommittee can co-opt where needed any members required to achieve or maintain gender balance, where the membership does not include at least two women and two men. The committee can also invite individuals as observers to provide additional appropriate expertise as necessary.
(8) An ex officio member of the Graduate Research Subcommittee includes a person who has been appointed on an 'acting' basis to the role.
(9) The ex officio members will be Graduate Research Subcommittee members while they hold their primary office.
(10) Members co-opted under paragraphs 6 or 7 of this Annex shall have tenure for one year renewable to a maximum of three years.
(11) The Graduate Research Subcommittee will be chaired by the Pro Vice-Chancellor (Research) or their nominee.
(12) Gender representation shall accord with the Gender Representation on Decision-Making and Advisory Committees Policy. The objective will be to ensure, so far as is practicable, that the membership of the Graduate Research Subcommittee includes at least two members of each gender.
(14) The functions of the Graduate Research Subcommittee are as follows
(15) Review and approval of new, amended and disestablished HDR courses and course rules, subject to final approval by the Vice-Chancellor or the Vice-Chancellor's delegate;
(16) Approval of academic procedures and guidelines relating to higher research degrees and the admission, candidature and supervision of HDR students, subject to final approval by the Vice-Chancellor or Vice-Chancellor's delegate;
(17) Allocation of Australian Postgraduate Awards and other major research postgraduate scholarships, and
(18) Matters relating to higher degree research candidature management, subject to final approval by the Vice-Chancellor or Vice-Chancellor's delegate.
(19) Higher degree by research programs and pathways;
(20) Matters related to HDR supervisors and supervision.
(21) Admissions and candidature progress, and the award of higher degrees by research;
(22) Rules, policies, procedures and guidelines relating to research training (e.g. HDR courses, standards, admission, candidature, training, assessment, issuing of medals and prizes), the research student experience and HDR supervision.
(23) Effective two-way communication and exchange of ideas between the Schools, Research Services, senior management and academic governance in relation to all HDR matters.
(24) To seek data and information from the University through the Pro Vice-Chancellor (Research) to meet the Graduate Research Subcommittee's duties and functions.
(25) The Graduate Research Subcommittee has delegated authority from the UNE Council to perform on its behalf the approval, advisory, monitoring and communication functions set out in the terms of reference above and all matters ancillary to those functions.
(26) The Chair of the Graduate Research Subcommittee reports to the University Research Committee and the Pro Vice-Chancellor (Research).
(27) The Graduate Research Subcommittee will typically meet eight times per year and as required in order to perform its functions.
(28) Unless the Chair directs otherwise, Graduate Research Subcommittee business papers will be distributed to subcommittee members and official attendees at least seven days prior to the meeting, or such shorter period as is practicable in the circumstances.
(29) Public disclosure of business papers, minutes and other information received by the subcommittee should be made via the Chair or Secretary to the subcommittee.
(30) At any meeting of the Graduate Research Subcommittee, one half of the voting membership plus one constitutes a quorum.
(31) For its business papers, meetings and otherwise to conduct its business, the Graduate Research Subcommittee and its members may use technology including telephone, video-conferencing, telepresence, email and internet as arranged by the Chair and/or subcommittee Secretary.
(32) The Graduate Research Subcommittee may pass a resolution by 'flying minute' provided that the resolution has been approved by a simple majority of the subcommittee members at the time the resolution is made.
(33) Draft minutes will normally be circulated to members for comment promptly after each meeting. Next the minutes (with any necessary changes) will be circulated for adoption by the Graduate Research Subcommittee. The minutes will be finalised and adopted when they have been approved by a majority of the members that were present at the relevant meeting. Alternatively, the minutes may be included in the business papers for the next subcommittee meeting and considered and adopted by the subcommittee at that meeting.
(34) Once in every twelve-month period, the Graduate Research Subcommittee shall devote at least a part of one meeting to the review of its policies, practices and procedures over the preceding twelve months.
(35) Research Services will provide secretarial and administrative support to the Graduate Research Subcommittee.
(36) The subcommittee may make Standing Orders relating to the way it conducts its meetings and business generally. To the extent of any inconsistencies between these Terms of Reference and the Standing Orders, these Terms of Reference prevail.
(37) Words and phrases used in this document have the following meanings, unless the context requires otherwise:
(38) Where Graduate Research Subcommittee membership is defined by reference to an office held (e.g. 'Chair of Academic Board'), that office-bearer is a member ex officio and has all of the same rights and responsibilities (including voting) as other subcommittee members whilst holding the office specified.
(39) This document does not override or otherwise affect:
Graduate Research Subcommittee governing documents
(40) The existing terms of reference, constitution and any other documents governing the Graduate Research Subcommittee or Higher Degree Research Committee at the time these new Terms of Reference are approved, are replaced and have no further operation.