(1) The UNE Management and Storage of Research Data and Materials Policy outlines the responsibilities of the University, Heads of Schools, Research Centres and Institutes, and researchers, with respect to the retention, storage, accessibility, and disposal of all research data and materials in accordance with the Australian Code for the Responsible Conduct of Research (ACRCR) and other legislative, ethical and contractual requirements.
(2) The UNE Management and Storage of Research Data and Materials Policy applies to all staff and students who carry out research under the auspices of UNE, that is, as part of their association with, employment by and/or enrolment at UNE. This includes theses and dissertations but excludes coursework units.
(3) This policy must be read in conjunction with other related policies and guidelines.
(4) This policy is based on the principle that research data and materials provide the basis from which all subsequent research publications and other outcomes are derived. Therefore, research data and materials must be managed to ensure their security and integrity, to allow for the potential of further research, and/or to allow claims made in publications to be verified and to honour any confidentiality, contractual or intellectual property agreements.
(5) The University is responsible for:
(6) The Director of Research Services is responsible for:
(7) The University Librarian and Director, Information Technology, as provisioned within the financial resources and priorities of UNE, are responsible for:
(8) Heads of School, Research Centres and Institutes are responsible for:
(9) Researchers, consistent with confidentiality, ethical, legislative, University and/or contractual requirements, are responsible for:
(10) Research materials and data, and records of those must be kept in a format and for a period that is consistent with legislative, ethical, and contractual requirements. The Australian Code for the Responsible Conduct of Research, recommends that:
(11) Research materials should be retained locally in the School/Research Centre/Institute in which they are generated or in a recognised museum or collection for as long as is practical.
(12) Research data should be stored both locally and centrally where possible and documented in the metadata store.
(13) Research materials and data and the research records created or developed by researchers and the intellectual property in and associated with these are owned by the University, unless otherwise agreed in writing between the researchers and the University or the University and third parties.
(14) The University will remain custodian of research materials and data acquired through research undertaken by its researchers, as defined in this policy, unless those research materials and data are owned by a third party or subject to a formal collaborative agreement.
(15) If a researcher moves from UNE, research materials and data must remain at UNE unless there is a written agreement produced through the UNE Legal Office that states otherwise.
(16) Where a research project is undertaken in collaboration with another institution, any written agreement should cover the ownership, storage, retention and disposal of research materials and data (refer to UNE's Collaborative Research Policy).
(17) Data may be transferred to a nationally controlled inter-institutional database to facilitate collaborative research across institutions.
(18) Research data must be available for discussion with other researchers, subject to legal, contractual, confidentiality and ethical considerations.
(19) Disposal of research materials and data must not occur prior to the expiration of the appropriate retention period as identified in this policy or prior to the resolution of any challenge to the results of the research, whichever is the longer period.
(20) Disposal of research materials and data must be in compliance with legislative, ethical, confidentiality, contractual and UNE policy requirements.
(21) Research is defined in the Australian Research Council ERA 2012 Submission Guidelines as:
(22) the creation of new knowledge and/or the use of existing knowledge in a new and creative way such as to develop new concepts, methodologies and understandings, and could include synthesis and analysis of previous research to the extent that it is new and creative.
(23) Research Data means data as facts, observations, computer results, measurements or experiences on which an argument, theory or test is based. Data may be numerical, descriptive or visual. Data may be raw or analysed, experimental or observational. Data include records that are necessary for the reconstruction and evaluation of reported results of research and the events and processes leading to those results, regardless of the form or the media on which they may be recorded.
(24) Research Materials are defined as primary materials which are physical objects such as biological samples, mineral samples, survey questionnaires, measurements, recordings, texts and computer notes, from which research data may be derived.
(25) Metadata are descriptions of research data and/or research material sets in accordance with established metadata schema.
(26) Metadata Store is a system which enables the gathering, storage and curation of metadata about research data, materials and collections, and facilitates their discovery.