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UNE Policy Library Glossary

The UNE Policy Library Glossary is a list of terms and their standard definitions for policies, procedures and guidelines.  Our Glossary is currently being developed and will be available for use in late 2017.  During the Glossary's development, please rely on the definitions of terms located at the bottom of each UNE Policy document.  We will advise the University community as soon as the Glossary takes effect.

Please contact the Policy and Governance Unit if you require further information.


No terms available


Academic Dress

Is the gown, hood or stole and cap, or combination thereof, worn by persons who are entitled to wear them by virtue of their completion of a University award, or hold a status that entitles them to assume them.

Academic Integrity

Is the practice of acting fairly, honestly and ethically in academic endeavour.

Academic Record (Transcript)

Is the formal copy of a student's entire enrolment record at the University.

Accredited Translator

Is a translator who is accredited with the National Accreditation Authority for Translators and Interpreters (NAATI) or an accepted overseas equivalent.

Ad Hoc Booking

Is a room booking in teaching or meeting venues that is not reflected on the Timetable.

Admitted HDR Candidate

Means a candidate who has been admitted to an HDR course at UNE and who is entitled to enrol in candidature or has completed candidature in an HDR program, and is under examination.


Includes all Alumni relations, philanthropic and fundraising activities and initiatives across the University


A term used by and acknowledged by the advertising industry to mean 'funded editorial' is considered to be a form of advertising..

Aegrotat Award

Is an award of a University course awarded without classification (such as 'with Credit' or 'with First Class Honours') as a result of a Student being unable to complete their course by reason of a permanent, incapacitating illness or injury.

Aggregate Mark

Is the final numerical mark computed for a student on the basis of combining the outcomes from two or more assessment tasks. Aggregate combining rules may be based on either a simple averaging principle (all tasks counting equally) or a weighted averaging principle.


Is a claim or assertion that someone has done something illegal or wrong, typically one made without proof.  (Code of Conduct for Research Rule)


Means graduates or diplomats of the University of New England and its antecedent institutions: New England University College (NEUC), University of New England (Northern Rivers), Armidale Teachers' College (ATC) and Armidale College of Advanced Education (ACAE) and includes other members of Convocation.


The systematic allocation of the depreciable amount of an intangible asset over its useful life.


Means the Australian Qualifications Framework.


Means records that have been selected for indefinite retention on the basis of their continuing value for legal, administrative, financial or historical purposes, but are no longer required for current use.


Is the process whereby evaluative judgements are made in relation to a student's achievements against the learning outcomes of a unit of study.

Assessment Criteria

Are the statements that express in explicit terms how student performance against the desired learning outcomes is demonstrated.

Assessment Literacy

Is a student's ability to read, understand, comply with and learn from course and unit assessment requirements, criteria and standards, to produce work of a designated standard.

Assessment Tasks

Are compulsory or optional activities or exercises, which have an explicit intent to assess and guide student progress or learning achievement in a unit of study. Assessment tasks can be designed for diagnostic, formative, summative, evaluative or informative purposes.


A resource controlled by the University as a result of past events and from which future economic benefits are expected to flow to the University.

Australian Qualifications Framework (AQF)

Is the national guidelines that establishes standards for Australian qualifications. Qualifications are given a level based on the depth of learning.


Authorship is defined in the Australian Code for the Responsible Conduct of Research (2007) as substantial contributions in a combination of the following:

  • conception and design of the project;
  • analysis and interpretation of research data; and
  • drafting significant parts of the work or critically revising it so as to contribute to the interpretation.

Is a recognised qualification from UNE including diploma, degree, Master or PhD.



Is the main higher education degree course at undergraduate level most commonly of three or four years and may include combined or double Bachelor degrees, graduate entry degrees, and the Bachelor with Honours degree.


Is the act of giving or bequeathing property both real and personal and including cash and funds, by way of testament or will.


The act of paying a secret commission to another individual. It is also used to describe the secret commission itself.

Business Community Management

Provides for the availability of processes and resources in order to ensure the continued achievement of critical objectives.

Business Units

Are all units, including Schools, Directorates, Departments and Centres, with financial operations under a University of New England cost centre.


Capital Expenditure

Is expenditure as described in the Asset Management Financial Rule that creates a future economic benefit for the University. Capital expenditure is incurred when funds are expended to acquire, build or upgrade assets. This expenditure will create an asset which appears on the University's Balance Sheet.

Casual Staff

Means casual academic staff, professional staff and English Language Teachers who:

  • are engaged as such and notified in writing of the fact;
  • are paid on an hourly or sessional basis; and
  • normally work irregular hours.

Means Closed Circuit Television.

CCTV System

Means the totality of surveillance items comprising cameras and associated equipment for monitoring, transmission and controlling purposes for use in a defined security zone.

Challenge Examination

Is an examination which a School requires an applicant to successfully complete before granting Advanced Standing on the basis of non-Formal Learning for a specific UNE unit.


Means the Chancellor of the University, with functions conferred or imposed upon him/her by or under Section 10 of the UNE Act.

Change Management

Irrespective of the way the change originates, change management is the process of taking a planned and structured approach to help align an organisation with organisational change.


In accordance with the United Nations Convention on the Rights of the Child, a child is defined as a person under 18 years of age — unless under the law applicable to the child, majority is attained earlier. For the purposes of any contact with children associated with AusAID activities, a child is defined as a person under 18 years of age, regardless of the age of consent in country.

Child Abuse

Is all forms of physical or mental violence, injury or abuse, maltreatment or exploitation, including sexual activity (including paid) with a child (as defined above).

Child Exploitation Material

Is material that depicts (expressly or implicitly) a child under 18 years of age as a victim of torture, cruelty or physical abuse.

Child Pornography

Is any representation by whatever means, of a child engaged in real or simulated explicit sexual activities or any representation of the sexual parts of a child for primarily sexual purposes (Optional Protocol to the Convention on the Rights of the Child).

Clarity of Image

Means the "technical quality" of the image represented in terms of resolution, noise, grey scale depths and colour.

Code of Conduct

A document (variously referred to as a 'Code of Ethics', 'Code of Behaviour' and various other titles) broadly communicated within the entity setting out the entity's expected standards of behaviour.

Collection (of personal information)

Means the way the university acquires the information, for example:a written form, a verbal conversation, an online form, or taking a picture with a camera.

Commonwealth Supported Place (CSP)

Is a place that is subsidised by the Australian Government and only available to domestic students. In a CSP, students only pay the student contribution amount, set by the University, for their units of study.

Compliance Committment

Means a requirement that the University chooses to comply with This includes: University rules and policies; principles or codes of practice; contractual obligations; agreements; environmental commitments; industry standards; etc

Compliance Obligation

Means a requirement that the University chooses to comply with which includes University rules and policies; principles or codes of practice; contractual obligations; agreements; environmental commitments; industry standards; etc

Compliance Register System

Is a component of the Compliance Management System (CMS) and the University specific tool relied upon to inform, record, manage and report upon the University's compliance obligations.

Compliance Requirements

Means a requirement that the University has to comply with. This includes: laws and regulations; permits and licences; regulator guidance; court judgements; treaties and conventions; etc. Compliance Requirements are known as Compliance Drivers in the Compliance Register System.


Is the act of officially bestowing an award, where a graduand's academic achievement is recognised. Students are not considered to have graduated from a course until the University has officially conferred the award at a graduation ceremony, either in person, or in absentia.

Conflict of Interest

A UNE Representative will have a Conflict of Interest where:
they have a material interest in a decision or matter; and
their interest appears to raise a conflict with the proper performance of the UNE Representative's duties in relation to the decision or matter.


For the purposes of the Privacy Management Rule refers to the written consent from an individual for the University to undertake a particular action in relation to personal information, such as an additional use or disclosure to another party.

Constructed-Response Questions

Are open-ended and require the student to construct their own answer by way of response.

Continuing Employment

Means all employment other than fixed-term or casual. Continuing employment may be full-time or part-time.

Controlled Entity

Means a person, group of persons or body of which the University or Council has control within the meaning of a standard referred to in Section 39(1A) or 45A(1A) of the Public Finance and Audit Act 1983.


Consists of graduates (alumni) of the University; members and past members of UNE Council (or antecedent governing bodies); present and past full time academic members of the University and other members admitted under the by-laws


Is a legal concept that gives the creator of an original work, exclusive rights to exploit the work for a limited time and prevent others from copying the work.

Core Learning Resources

Comprises the minimum learning resources the student must engage with in order to complete the assessment requirements for a unit.

Core Unit

Is a unit that is compulsory for a student to complete in order to satisfy the course rules. Core Units do not count towards a Major. Core Units would not normally be substituted for any other unit.

Corporate Gifts

These are Gifts received or given on behalf of the University.

Cost Centre

Is the relevant School, Directorate or other business unit.

Credit Point

Is an indicator of the amount of work required in a unit and represents a workload of approximately twenty-five hours per teaching period. This means that a six credit-point unit, for example, is estimated to require a total workload of approximately 150 hours.


The Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) is a register of Australian education providers approved to offer courses to people studying in Australia on student visas and a list of the courses offered.  

Criminal Record Check

A check of an individual's criminal history record.

Criterion-Referenced Assessment

Evaluates the extent to which a student has achieved the learning outcomes of a unit, measured against specified assessment criteria.



Means spouse, partner, child or other financial dependant.

Deposit Licence

Is the licence between the UNE Author and the University by which research outputs are deposited in e-publications@UNE.


The systematic allocation of the depreciable amount of a tangible asset over its useful life.


Department of Immigration and Border Protection

Dictionary Attacks

Means a method of breaking into a password-protected computer or server by systematically entering every word in a dictionary as a password. Dictionaries include multi language and types, for example a dictionary of science fiction, biography, economics, philosophy, music etc.


Refers to the provision of personal information to a party or person external to the University. Provision of personal information internally may also be considered a disclosure where the personal information is about a staff member, or the information is health information.

Distributed Management Agreement

Is a strategy whereby a public office, or other person, can enter into an agreement with State Records to have possession or custody of State archives. State Records retains control of the archives, while they are held in the custody of the public office or person, ensuring their proper management and care through the terms of the agreement.

Domestic Violence

Involves a person in a family or domestic situation being subjected to patterns of behaviour that include: physical and or sexual assault, verbal abuse and insults, social isolation, economic deprivation, emotional abuse, threats and intimidation, harassment and stalking.


Elective Unit

Means a non-compulsory unit offered in a course.

Elite Athlete

Is a student who is identified and recognised by one of the following organisations as an Elite Athlete representing Australia, or a State or Territory of Australia:

Australian Institute of Sport
State Institutes or Academies of Sport
Australian Cricketers' Association
Rugby Union Players' Association
AFL Players Association
Rugby Union Players' Association
Rugby League Professionals' Association
Australian Professional Footballers' Association
alternatively, they must be a national squad member from Australian Sports Commission funded sports


Means electronic mail.

Emergency Service Volunteer

Is any staff member or student who is registered as a member of any formally endorsed state, territory or federal emergency services or humanitarian organisation or other competent authority under a State Disaster Plan.

Enrolled HDR Candidate

Means an HDR candidate who is Enrolled in an HDR program at UNE.


A corporation, government agency, not-for-profit organisation or other entity engaged in business activity or transacting with other entities in a business-like setting.

Exclusion or Excluded

Means a student, for a fixed period of time, is denied enrolment at the University in a unit and/or a course and/or the University and/or they are excluded from entering the University's premises or any defined part of the University premises or engaging in an activity as a student. Excluded students do not have an automatic right of re-admission.


Is when a student has demonstrated competence in the learning outcomes of a unit such that they are not required to complete that unit but are required to complete another unit of the same credit point value.

Expulsion or Expelled

Is the permanent separation of a student from the University.


Fair Value

The price that would be received to sell an asset in an orderly transaction between market participants at measurement date.

Festal Gown

Is a gown used at graduation ceremonies and special occasions which are coloured rather than the usual black for Bachelor and Master's gowns. Doctorate candidates are authorised to wear garments of brighter colours ie scarlet.

Fixed-Term Employment

Means employment for a specified term or ascertainable period, for which the instrument of engagement will specify the starting and finishing dates of that employment, (or lieu of a finishing date, will specify the circumstance(s) or contingency relating to a specific tasks or project, upon the occurrence of which the term of the employment shall expire), and for which, during the term of employment, the contract is not terminable, by the University, other than during a probationary period, or for cause based upon serious or wilful misconduct. Fixed-term employment may be full-time or part-time.

Formal Learning

Is the learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification.

Formal Research Collaborations

Are those which are likely to involve the need for institutional approvals for the lodgement of funding applications or other formal agreements with third parties, or which may involve the expenditure of funds or the use of resources beyond the normal discretion of individual academics to make as part of their research activities. Research collaboration between individual academics to produce scholarly outputs are not considered to be formal research collaborations for the purpose of this policy.

Formative Assessment

Refers to a range of formal and informal assessment components evaluated in order for the unit coordinator to modify teaching and learning support to improve student attainment during a unit. Purely formative assessment does not carry any weighting towards a student's aggregate mark and final grade in the unit.


Means an intentional act by one or more individuals involving the use of deception to obtain an unjust or illegal advantage.



Means any grant or transfer of property or funds to the University where there is:

  • an intention to give (evidenced in writing or by another act);
  • a transfer of all right, title, and interest in the property or funds to the University

Is the final letter conversion of the aggregate mark attained by a student undertaking a unit. The letter conversion translates the numerical aggregate mark into a statement of level of achievement.


A student who has completed all the requirements of an award but who has not had the award conferred.


A person who has had their award conferred on them by the University Council.

Graduation Officer

Is the staff member responsible for the coordination of graduation ceremonies at the University.



Is any behaviour or initiation practice that involves humiliation, degradation, or abuse.

HDR Candidate

Means a Higher Degree Research student.

Head of Cost Centre

Normally means the Head of School or Director (as the case may be) of the relevant School or Directorate. Where it is not appropriate for the Head of School or Director to act, or where the circumstances relate to a position reporting directly to a Senior Executive, the Head of Cost Centre will be taken to mean the relevant Senior Executive. Where the matter relates to a Senior Executive, the Head of Cost Centre will be the Vice- Chancellor.

Holding of Personal Information

The University will be considered to be 'holding' personal information if it is in the University's possession or control, or if it is held by a contractor or service provider on our behalf. Most of the privacy principles apply to when the University is 'holding' personal information, which means we remain responsible for what our contractors or service providers do on our behalf.

Host Institution

Is the institution where the Outbound Student will undertake their mobility program if they are not participating in an Exchange Program in which case it is the Partner Institution.



Means International English Language Testing System. 

Image Authenticaton

Means a method of providing proof that images presented as evidence have not been tampered with.

Image Verification

Means a method of verifying images and associated data so that the origin, date and time can be used to support its credibility and acceptability in a legal process.

Immediate Family Member

Includes a child (including an adult child, grandchild, adopted child, step child or child for whom the employee is a legal guardian or equivalent), spouse, partner (including same sex partner), former spouse or partner, parent, parent-in-law, grandparent, sibling or other family or household member.

Impairment Loss

The amount by which the carrying amount of an asset exceeds its recoverable amount.

Impairment Loss (of an Asset)

The amount by which the carrying amount of an asset exceeds its recoverable amount.

In Absentia

Is when an award is conferred on a student without their presence at a Graduation Ceremony.

In Person

Means physically co-located or present by electronic means.

In Writing

Means by letter, email or fax.

Inbound Student

Is an international student participating in a Student Mobility Program at UNE.

Informal Learning

Is learning gained through work, social, family or leisure activities and experiences. Unlike Formal or non-Formal learning, Informal Learning is not organised or externally structured in terms of objectives, time or learning support

Inherent Requirements

Are the fundamental parts of a course or unit that must be met by all students.  They are the abilities, knowledge and skills needed to complete a course.

Intensive School

Is a mode of teaching and learning that brings students together at a particular physical or virtual location for a period of intensive interactive learning experiences. This term encompasses all types of Intensive School, whether held on or off campus or online.

ITD Server Rooms

Means the server rooms maintained by the Information Technology Directorate and includes the IT building server rooms, the T.C. Lamble building server room, the Austin College server room and the Booth Block basement PABX room.


No terms available


No terms available


Lawful Purpose

Means a purpose that is not forbidden by law.

Learning Management System (LMS)

Is a software application for the administration, documentation, tracking, reporting and delivery of electronic educational technology teaching and learning programs.

Learning Outcomes

Is the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.

Learning Resources

Comprise the sum of 'UNE-Authored Learning Resources' and 'Third Party Copyright and Licensed Materials' that are made available to students to achieve learning outcomes and complete assessment requirements for a unit.

Library Resources

Include resources and licensed materials that are managed and made accessible by the University Library (including the electronic reserve collection) to support teaching and learning activities.


Mandatory Intensive School

Is an Intensive School that provides learning outcomes that cannot be achieved in any other way. All students enrolled in a unit or course must attend, exemption is possible under the most limited of circumstances


Are descriptions of research data and/or research material sets in accordance with established metadata schema. 

Metadata Store

Is a system which enables the gathering, storage and curation of metadata about research data, materials and collections, and facilitates their discovery. 

Mobility Program

Is any program approved and coordinated by the University that involves students undertaking an overseas experience.


Is the process of ensuring that different markers of the same assessment task consistently apply assessment criteria in a marking scheme, and that marks are allocated consistently with reference to how well the stipulated criteria are met.


Nested Awards

Is a sequence offered at different levels which enables a student to progress from a lower level qualification into a higher level qualification to enable multiple entry and exit points.

Non-Current Asset

An asset with a life of one year or greater.

Non-Formal Learning

Is learning that takes place through a structured program of learning but does not lead to an officially accredited qualification.

Non-Mandatory Intensive School

Is an Intensive School that provides an alternative way of achieving learning outcomes. Students enrolled in a unit or course may either attend voluntarily, or be provided with substitute activities that achieve the same learning outcomes.

Non-Pecuniary Interest

These interests do not have a financial component but may arise from Personal or Family Relationships or involvement in sporting, social or cultural activities. They include any factor which would predispose the UNE Representative towards favor or prejudice resulting from friendship, animosity or other personal involvement that could bias the UNE Representative's judgment or decisions.


Is the "National Office of Overseas Skills Recognition" within Australian Education International. NOOSR manages international qualifications recognition including educational and professional recognition information services and support.

Normal Business Hours

Normal business hours are between the hours of 9am and 5pm on week days excluding public holidays and University Christmas break.


Where the word 'normally' is used, it means that it is the default position that must be followed unless exceptional circumstances exist that require a departure from the default position, as determined by the Rule Administrator acting reasonably.



Is an invitation to enrol after a successful application for admission. Offers reflect the number of places available in a course and are made either directly through a Tertiary Admission Centre or the University.

Official University Business

Means activities directly associated with the functions of the University including but not limited to teaching & learning, research, conference, consultancy, administrative and other official duties undertaken on behalf of the University.

Operating Expenditure

Is the day to day expenditure incurred in the normal operation of the University and includes such items as travel, printing & stationery, scholarships, consultants' fees, etc. This expenditure appears in the University's Profit & Loss as Expenditure.

Overdue Account

Means an account where the amount owing remains unpaid one day after the due date.



As defined in the National Law (NSW), in relation to a child, includes:

a guardian of the child; and
a person who has parental responsibility for the child under a decision or order of a court.

Parental Leave

May be paid or unpaid, and includes maternity/primary carer leave, partner leave, adoption leave, foster leave child rearing leave.

Parking Permit

Means a voucher, card or similar article issued by the university (otherwise than by means of a parking ticket machine) for display in or on a vehicle as evidence of the pre-payment of a parking fee.

Parking Ticket

Means a ticket issued by the university (by means of a parking ticket machine) for display in or on a vehicle as evidence of the pre-payment of a parking fee.


Means spouse, former partner, de facto or same sex partner.

Partner Institution

Is a university in a country other than Australia with which UNE has signed a formal document of co-operation.

Pecuniary Interest

These are interests that involve an actual or potential financial gain or loss. They may result from the UNE Representative or a related party owning property, holding shares or a position in a company bidding for government work, accepting gifts or hospitality, or receiving an income from a second job. Money does not need to actually change hands for an interest to be pecuniary.

Permission to Enrol Elsewhere

Is pre-approved studies undertaken by a student enrolled in a University of New England course at another University, for Advanced Standing towards the University of New England course.

Personal Information

Refers to information or an opinion (including information or an opinion forming part of a database and whether or not recorded in a material form) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. In accordance with Section 4 of the Privacy and Personal Information Protection Act 1998 (NSW). It includes such things as:

a.  a person's name, address, information about a person's family life, information about a person's sexual preferences, financial information, photos, contact details, opinions, health     conditions or illnesses, housing or tenancy information, work history, education and criminal histories;
b  .an individual's fingerprints, retina prints, body samples or genetic characteristics;
c.  payroll details, information about next of kin, emergency contacts, superannuation fund and tax file numbers;
d.  health information, in accordance with Section 6 of the Health Records and Information Privacy Act 2002 (NSW), incorporating information or opinions about:

  • the physical or mental health or a disability (at any time) of an individual, or
  • an individual's express wishes about the future provision of health services to him or her, or
  • a health service provided, or to be provided, to an individual, or
  • other personal information collected to provide a health service, or in providing a health service, or in connection with the donation of human tissue or body parts; or
  • genetic information that is or could be predictive of the health of a person or their relatives or descendants; and

e.  some things (such as information about an individual who has been dead for more than 30 years and information about an individual that is contained in a publicly available publication) are exempt from the definition of "personal information" and these are listed in full, under Section 4(3) of the PPIPA.

Personal or Family Relationship

Means a relationship between an employee and a relative, a financially dependent person, a person where there is a financially connected relationship, a close friend, a de facto partner or any person with whom there is currently, or has been, an intimate or an agonistic relationship. This does not include a working relationship which exists due to ordinary collegiate collaboration, where colleagues are not relatives, financially dependent, de facto or intimate partners.


Is a clinical placement, practicum, internship and any other like form of professional, industrial or vocational experience included in a course or required for a program.


Is a form of Academic Misconduct and is the use of another person's work without appropriate acknowledgement and includes:

the use of close paraphrasing of ideas, concepts, words, data or work of others without acknowledgement of sources;

presenting extracts from sources without accurate and appropriate referencing;

colluding with others to produce work that is presented misleadingly as the Student's own work;

presenting under the Student's own name, work substantially written by someone else (e.g. using a ghost writer, purchasing work from someone or an electronic site, or using work obtained freely from a person or an electronic site); and/or

failing to acknowledge work primarily produced by a collaborator.


Relates to a course or a student in that course leading to the award of Graduate Certificate, Graduate Diploma, Master or Doctor.

Prescribed Unit

Means a unit that is part of a Major and is compulsory for a Student to pass in order to complete the Major to satisfy the course rules. Prescribed Units would not normally be substituted for any other unit.

Primary Researcher

Refers to the lead or chief investigator.

Principals of Natural Justice

Means procedural fairness of the processes by which an outcome is reached and not the outcome itself and requires that a respondent to a complaint must be provided with:

the relevant details of the complaint to enable the respondent to formulate a response;
information about processes by which the matter is to be resolved; and
an opportunity to put their case and respond to the complaint.

Private Paid Outside Work

Means work that a staff member of the University undertakes for remuneration, which is outside their normal duties, and where the University is not a party to the contract under which the work is undertaken. By way of example, this may include a consultancy or the commission of a particular piece of work.

Privileged Account

Means a login ID on a system or application which has more privileges than a normal user. Privileged accounts are normally used by system administrators to manage the system, or to run services on that system, or by one application to connect to another .


Is an award usually made on the basis of academic performance. The benefit is usually financial but may include a certificate or some other form of recognition.


Is when the student who has received a Reprimand is advised, in writing, that if found guilty of further acts of Academic and/or Behavioural Misconduct during a specified period not exceeding three years, a specific penalty will be applied.

Professional Staff

Means all employees who are employed at Higher Education Officer Level 1 to 10.

Public Art

Includes sculptures, murals, mosaics and fountains. It may be located in public places such as the grounds and on the outside of buildings in UNE's Campuses and Colleges or incorporated into the public areas of buildings such as libraries, administration and student centres, lecture theatres, foyers and corridors.


No terms available


Recorded Information

Means any data recorded on any recording medium (eg. Electronic, magnetic or optical) that contains information of events and camera views that have happened in the past.


Are a part of and result from business activities and provide evidence of those activities. Any document or other source of information compiled, recorded or stored in written form or on film, or by electronic process, or in any other manner or by any other means (State Records Act 1998 (NSW). Records may include, but are not limited to, any staff member's paper based records, emails, or electronic documents stored at UNE or on UNE equipment. A record does not include personal and/or private documents that are not part of official UNE business records.

Records Disposal

Is any method of removing records from the University's control, such as archiving or destruction.

Records Management Program

Is the management framework, the people and the recordkeeping systems required to manage full and accurate records over time. It covers all records and recordkeeping systems and includes the identification and protection of records that may be required as State archives (see State Records Act 1998 (NSW).

Records Management System (RMS)

The University of New England installation of HP TRIM, or equivalent replacement system, under the control of the Records Management Office.

Recoverable Amount

The higher of an asset's fair value less costs to sell, and its value in use.

Registered Wildlife Carer

A wildlife carer registered with a recognised Australian wildlife rehabilitation organisation.


Is an official warning confirming the fact that a finding of Academic or Behavioural Misconduct has been sustained, issued in writing to the student coupled with a caution against repeating the conduct.


Is the creation of new knowledge and/or the use of existing knowledge in a new and creative way such as to develop new concepts, methodologies and understandings, and could include synthesis and analysis of previous research to the extent that it is new and creative.

Research Data

Means data as facts, observations, computer results, measurements or experiences on which an argument, theory or test is based. Data may be numerical, descriptive or visual. Data may be raw or analysed, experimental or observational. Data include records that are necessary for the reconstruction and evaluation of reported results of research and the events and processes leading to those results, regardless of the form or the media on which they may be recorded. 

Research Funding Bodies

Are public or private organisations in Australia and internationally, which fund research.

Research Materials

Are defined as primary materials which are physical objects such as biological samples, mineral samples, survey questionnaires, measurements, recordings, texts and computer notes, from which research data may be derived. 

Research Outputs

Means scholarly and research literature, including articles, conference papers, and selected creative works created by a UNE author.

Research Trainee

Is any higher degree research (HDR) student (whose degree is comprised of at least two-thirds research), a postdoctoral research fellow or an early career researcher (within 5 years of obtaining PhD).

Residual Value

The estimated amount that would be obtained from the disposal of the asset after deducting any estimated costs of disposal.

Restricted Parking Area

Means the roads indicated on the maps that are available for inspection at each vehicular entrance to the University of New England campus.

Revocation of Award

Is the cancellation of a University of New England award by the University.

Risk Management

Means coordinated activities to direct and control an organisation with regard to its management of corporate risk.

Rural Properties

Areas of UNE sites that belong to the Rural Properties category. As listed on UNE's Rural Properties website.


Scholarship (Prizes and Scholarship Rule)

Is any scholarship or bursary and is an award usually made on the basis of academic merit and/or equity providing a benefit to a student undertaking a course of study. The benefit is usually financial and may include full or partial remission of fees, costs associated with studying and/or living allowance or stipend.

Scholarship (Special Studies Program Policy)

Means academic study or achievement; learning at a high level.

Secret Commission

A payment in money or in kind which will or is intended to cause a person to act in a way that is contrary to the interests of his or her principal or employer, is contrary to the principal's or employer's policy on a given issue or is against the public interest. Secret commissions, by definition, will typically be paid without the knowledge or express or implicit agreement of the principal or employer and include payments intended to influence the outcome of a specific action or event as well as the actions generally over a period of time.

Secure and Encrypted Communications

Means the transmission of data over communication channels which protect against the interception or modification of the data by a 3rd party. For web based communications, this generally refers to using HTTPS, a secure form of the HTTP protocol, which encrypts the data being sent between the user's web browser and remote web server. For email communications, common solutions include using PGP encryption or it can be as simple as sending sensitive data in an attachment which has been encrypted or password protected. For more details on secure communications and recommended software packages, contact the Information Technology Directorate.

Selected-Response Tasks

Constrain the student to provide a brief specific answer (a name, year, title, missing word, etc.) or require the student to choose the correct answer from two or more options.

Semsitive Personal Information

Relates to information about a person's racial or ethnic origin, political perspectives, religious/philosophical beliefs, sexual activities or union membership.

Senior Executive

Means the Vice-Chancellor and the Vice-Chancellor's direct reports, excluding persons director level and below.

Service Level Agreement (SLA)

Is an agreement between two parties for a service with defined metrics around its delivery and cost.

Social Media

Is electronic media that enables user-generated content, collaboration, exchange and the development of social relationships across an interactive, digital space from and to a variety of technological devices and platforms. Social media participants use, create and share content, opinions, insights, experiences and perspectives. This can take many forms* including text, images, audio, video and other multimedia communications. The definition of social media itself is continuing to evolve and the marketing around these networks and the content created on them is increasingly considered a part of social media.


Is any software that covertly gathers user information through the user's Internet connection without his or her knowledge, usually for advertising purposes. Spyware applications are typically bundled as a hidden component of freeware or shareware programs that can be downloaded from the Internet. Once installed, the spyware monitors user activity on the Internet and transmits that information in the background to someone else. 

State Record

Is defined in Part One, Section Three of the State Records Act 1998 (NSW), as any record made and kept, or received and kept, by any person in the course of the exercise of official functions in a public office, or for any purpose of a public office, or for the use of a public office. All records obtained through the course of University operations are State Records and are controlled by the University of New England as University Records.


Is an admitted student or an enrolled student, at the relevant time:

1. an admitted student is a student who has been admitted to a UNE course of study and who is entitled to enrol in a unit of study or who has completed all of the units in the UNE course of study.

2. an enrolled student is a student who is enrolled in a unit of study at UNE.

Student Casual

Means a person that meets the definition of a student and is engaged under the same terms as casual staff.

Summative Assessment

Is evaluating a student's achievement of learning outcomes through the formal assessment components of a unit to calculate a student's aggregate mark and final grade in the unit.


Third Party Copyright and Licensed Materials

Comprise materials for which the copyright is held by the author or publisher (not the University) or obtained through a services aggregator and for which the requirements of Australian copyright law or licensing agreements with the aggregator services must be adhered to.


Means Test of English as a Foreign Language.



Is the University of New England Act 1993 (NSW).

UNE Art Collection

Means all original 2 and 3 dimensional works of art, limited edition prints and fine art reproductions and Public Art purchased, commissioned, donated or bequested to UNE and its predecessor institutions, the New England University College, the Armidale Teacher's College and the Armidale College of Advanced Education, which have been formally accessioned into the collection and for which title has been transferred to the University.

UNE By-laws

Means the University of New England By-law 2005 (NSW).

UNE Council

Means the Council of the University of New England, being the governing body of the University.

UNE Network

Means the UNE owned and Information Technology Directorate administered communications infrastructure including, but not limited to:

Optic fibre cable and patch leads;
Copper cable and associated jumpering (connections);
UTP cable and patch leads;
Patch panels, racks and cabinets;
Wireless access points;
Microwave links.

UNE Wireless Network

Means a telecommunications network that relies upon radio waves instead of copper or fibre optic cable, in the delivery and receipt of information signals. In a wireless network, a device transmits a radio signal through an antenna.

UNE-Authored Learning Resources

Comprise assignment topics, worksheets, journals and other materials created by University staff which can be distributed to enrolled students without infringing the copyright of others.

University Premises

Includes all land, buildings, facilities, residential colleges, and other property (including University grounds, adjacent streets, footpaths and bicycle paths) in the possession of or owned, used or controlled by the University.

University Records

Are any records (regardless of format) made and kept, or received and kept, by any person in the course of the exercise of official functions in the University, or for any purpose of the University, or for the use of the University [Part 1, State Records Act 1998 (NSW)]. This includes records in any format such as paper, electronic (email, spreadsheets, word processing documents, images etc), audio or video cassettes, film, photographs, publications and microfilm/fiche.

Unsolicited Personal Information

Is information that the University receives, but has taken no active steps to collect. For example: an employment application sent to the University on an individual's own initiative and not in response to an advertised vacancy.

Useful Life (of an Asset)

The period over which an asset is expected to be available for use.



Means the Vice-Chancellor of the University, with functions conferred or imposed upon him/her by or under Section 12 of the UNE Act.


Means any person who is not a student or UNE representative.

Vital Records

records are those records that are essential for the ongoing business of the University, and without which the University could not continue to function effectively. The identification and protection of such records is a primary object of records management, risk management and disaster management planning. Each organisational unit is responsible for identifying and managing vital records in consultation with the Records Management Office.

Volume of Learning

Is a dimension of the complexity of a qualification. It is used with the level criteria and qualification type descriptor to determine the depth and breadth of the learning outcomes of a qualification. The volume of learning identifies the notional duration of all activities required for the achievement of the learning outcomes specified for a particular AQF qualification type. It is expressed in equivalent full-time years.


Wireless Access Point (WAP)

Is a device that connects wireless devices (by their radio waves) to a wired network. The access point normally connects to a wired Ethernet connection, and then provides wireless connections for other devices in the area (eg. Wireless routers). WPA2 -Wi-Fi Protected Access (WPA) and Wi-Fi Protected Access II (WPA2) - are two security protocols and security certification programs developed by the Wi-Fi Alliance to secure wireless computer networks.

Withdrawal of Services

Is the withdrawal of specified services to a student for a designated period as follows:

UNE libraries — loss of access to electronic resources, other library resources and borrowing rights for a period not exceeding three years;

computer facilities — loss of user rights and access for a period not exceeding three years; and/or

loss of access to specified buildings and precincts for a period not exceeding three years.

Withdrawn Course

Is a course that the University has agreed to discontinue permanently, and in which current students will be allowed to complete under specific teach-out provisions that have a final end-date.

Work Integrated Learning

Is an activity that integrates academic learning with its application in the workplace.

Working Day

Means Monday to Friday, excluding Public Holidays and the University Christmas break.


Means a place (including vehicle, vessel aircraft or other mobile structure) where work is carried out for a business or undertaking and includes any place a worker goes or is likely to go while at work.


No terms available


No terms available


No terms available