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Advanced Standing Procedures

Leave CommentSection 1 - Overview

Leave Comment(1) These Procedures outline the implementation of the Advanced Standing Rule ("the Rule") and provide guidance to:

  1. future and current Students on applying for Recognition of Prior Learning or Permission to Enrol Elsewhere; and
  2. University Representatives in assessing and making decisions on Recognition of Prior Learning and the granting of Advanced Standing.

Leave CommentSection 2 - Scope

Leave Comment(2) These Procedures apply to:

  1. all applicants for Advanced Standing in undergraduate and postgraduate (coursework) courses;
  2. Students applying for Permission to Enrol Elsewhere; and
  3. University Representatives involved in the administration, assessment and granting of Advanced Standing for prior learning.

Leave Comment(3) These Procedures do not apply to the Joint Medical Program and higher degree by research courses.

Leave CommentSection 3 - Procedures

Leave CommentGeneral

Leave Comment(4) Where possible the University will assess Advanced Standing before making an offer of admission or make an offer of Advanced Standing to an applicant concurrent with their offer of admission. If accepted, Advanced Standing offered to an applicant prior to enrolment will be granted at the time the applicant is enrolled in the admitted course.

Leave Comment(5) When a Student elects to graduate early with an exit award the units comprising the exit award are noted on the student's academic record as Advanced Standing.

Leave CommentApplying for Advanced Standing

Leave Comment(6) Applicants must apply for Advanced Standing using the manner specified and by the due date published by the University.

Leave Comment(7) Applicants will receive acknowledgement of their application within 3 business days of submission.

Leave Comment(8) Incomplete applications will not be processed and may be returned to the applicant if the additional supporting evidence is not submitted within the designated time.

Leave Comment(9) Applications for Advanced Standing made after the Student has been admitted to a course will not be accepted unless prior permission has been given by the Course Coordinator e.g. Permission to Enrol Elsewhere.

Leave CommentDocumentation

Leave Comment(10) Unless the prior learning was completed at UNE an application must be accompanied by appropriate evidence to demonstrate achievement of the relevant Learning Outcomes for the unit/s within the course for which the applicant is applying for Advanced Standing.

Leave Comment(11) Evidence required for Formal Learning may include, but is not limited to:

  1. certified copies of official academic records e.g. Testamur/Certificate, academic transcript/Statement of Attainment. Scanned records will be accepted of the certified documents but applicants should be prepared to provide original documents or original certified copies of required documents upon request at any time, the University may also contact the issuing organisation to verify authenticity; and
  2. extracts from handbooks and/or other official documents and/or the hyperlink of the unit information (for the year that the unit was completed) and the course rules which give sufficient details of the units/course from the previous institution that the applicant is applying for Advanced Standing including;
    1. outline of the unit Learning Outcomes taught and assessed and the unit weighting as a % of the overall course;
    2. a detailed list of the topics covered in the unit;
    3. the list of prescribed and/or reference text books;
    4. hours of study each week and length of teaching period (eg 3 hours each week for 15 weeks); and
    5. any other specified documents required by a School or discipline to complete an assessment.

Leave Comment(12) Evidence required for Non-Formal and Informal Learning shall be determined by the relevant Course Coordinator in consultation with the Unit Coordinator (where applicable). Evidence may include, but is not limited to:

  1. a cover letter including a personal statement outlining how the applicant fulfils the Learning Outcomes of the relevant unit/s in the UNE course that they are applying for Advanced Standing, and why Advanced Standing should be granted;
  2. a Resume/Curriculum Vitae with dates and details of relevant life, work and voluntary activities and dates and a relevant, current and previous job/position descriptions;
  3. detailed statement of professional/voluntary services from current and previous employers, supervisors and/or trainers on letterhead containing the contact details of the organisation and signed by the authorised person and providing details on the length and breadth of service and list complete duties and responsibilities; and/or
  4. any other specified documents required by a School or discipline to complete an assessment.

Leave Comment(13) Where documentation is in a language other than English, a certified English translation (from a recognised accredited translator) of each document must be provided together with certified copies of the original documents.

Leave Comment(14) Where qualifications have been completed in another name evidence must be provided of the change of name.

Leave CommentApplications Arising from Articulation Agreements

Leave Comment(15) Applications must be made in accordance with the Articulation Agreement.

Leave Comment(16) Applications will be validated against the terms of the Articulation Agreement and the applicant notified of the outcome.

Leave CommentPermission to Enrol Elsewhere

Leave Comment(17) Applicants must apply for Permission to Enrol Elsewhere in the manner specified, and by the due date published by the University, to enrol in units at another institution to have those units counted towards their UNE course.

Leave Comment(18) Permission must be sought and approved before enrolment elsewhere. Retrospective permission will not be given nor will Advanced Standing be granted for those units completed at the other institution without prior approval.

Leave Comment(19) Units completed under Permission to Enrol Elsewhere must comply with the Advanced Standing maxima in the Rule.

Leave Comment(20) Applications will be considered for reasons of accelerated course progression.

Leave Comment(21) Applications will not normally be approved:

  1. where an equivalent unit is available from UNE or where there is significant overlap with a UNE unit;
  2. for reasons of inability to attend a mandatory intensive school or for reasons of 'inconvenience' or preference not to travel to Armidale;
  3. where units are not approved for the UNE course program of study; and/or
  4. where the maximum Advanced Standing has been reached.

Leave CommentProcessing Timelines

Leave Comment(22) Applications for Advanced Standing based on Informal Learning may take longer to assess than those based on Formal and non-Formal Learning.

Leave Comment(23) Where possible Schools/Course Coordinators must provide Student Administration and Services (SAS) with a recommendation on an Advanced Standing application within 10 working days of receipt of a complete application in the School. If the assessment will take longer the School is to advise SAS accordingly.

Leave Comment(24) The University will notify applicants of the outcomes of their application within 20 working days of the receipt of the application, except where further evidence, clarification or more detailed assessment are required, in which case the University will contact the applicant to advise or seek further information.

Leave CommentAssessment Procedures

Leave Comment(25) Applications will be assessed after UNE receives a complete application, including all supporting documentation.

Leave Comment(26) SAS will assess whether sufficient supporting documents are provided guided by clauses 10-11 and:

  1. where doubt exists as to the authenticity of a supporting document, contact the issuing organisation to verify issue. If the issuing organisation does not respond within 3 working days the applicant will be asked to provide the original documents or be requested to submit the original certified copies of the originals; and
  2. if the supporting documents are insufficient, or non-English documents submitted in the original language are not accompanied by a certified English translation, SAS will contact the applicant in writing, within 3 working days to request further evidence.
Leave CommentPrecedent With Amount and Units to be Granted

Leave Comment(27) Where an applicable precedent exists which defines both the amount and units of Advanced Standing to be granted in the UNE course program of study, the Advanced Standing may be granted immediately by SAS.

Leave CommentPrecedent With Amount to be Granted Only

Leave Comment(28) Where an applicable precedent exists which defines only the amount but not the specific units against which it will be granted the application must be referred to the relevant Course Coordinator for assessment and determination of the type of Advanced Standing to be granted (e.g. specified or unspecified).

Leave CommentNo Precedent Exists

Leave Comment(29) Where no applicable precedent exists the application will be referred to the relevant Course Coordinator for assessment and determination of any Advanced Standing to be granted in accordance with the Rule. Course Coordinators must record their decisions, including reasons for non-approval and may be required to provide a course program of study for the applicant.

Leave Comment(30) Applications for Informal and Non-Formal Learning require Schools to establish procedures to quality assure the evidence-based assessment methods applied to determine equivalence and comparability between the prior learning and the relevant UNE unit and/or course Learning Outcomes in accordance with the Rule.

Leave Comment(31) Where doubt exists or the evidence provided cannot support a decision, a Challenge Examination (at the applicant's cost) may be offered to firmly establish the applicant's standing. A Challenge Examination shall be arranged in accordance with the Assessment Rule Procedures.

Leave CommentNotifying the Applicant of the Decision

Leave Comment(32) SAS will notify all domestic and international applicants (not studying in Australia) regarding the outcome of their application.

Leave Comment(33) UNE International (UNEI) on advice from SAS will notify Student Visa Holders on the outcome of their application.

Leave Comment(34) All unsuccessful applicants will be informed of the reasons for the decision and their right of appeal.

Leave CommentAcceptance and Retention of Advanced Standing

Leave CommentAccepting Advanced Standing

Leave Comment(35) Prospective Student Visa Holders who submit an application before admission will be provided with a written record of the Advanced Standing, which the applicant must sign or otherwise accept as part of their offer of admission. Where the Advanced Standing is granted after enrolment UNEI will provide the Student with an adjusted offer of admission or eCOE in accordance with the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 Part D, Standard 12.

Leave Comment(36) All other applicants are considered to have authorised the Advanced Standing granted to them if the University has provided them with an assessment of Advanced Standing for which they are eligible and they proceed to enrol in the relevant course. An applicant who has applied for Advanced Standing after enrolment and been provided with an assessment of Advanced Standing must notify SAS if they do not want to accept the grant of Advanced Standing.

Leave CommentRetaining Advanced Standing

Leave Comment(37) Advanced Standing will lapse if the applicant fails to complete unit(s) in the relevant course and does not remain enrolled in that course beyond one statutory census date.

Leave Comment(38) The University may vary an offer to grant Advanced Standing made to an applicant prior to enrolment if they have been granted a period of deferral.

Leave Comment(39) Where Advanced Standing has lapsed, an applicant may re-apply for Advanced Standing but retention of the original Advanced Standing is not guaranteed.

Leave Comment(40) Students who change a major within their course may apply to have their original application for Advanced Standing re-assessed for the new major in that course.

Leave CommentAppeals Against an Advanced Standing Decision

Leave Comment(41) An appeal must be lodged with SAS within ten working days of the date of notification of the Advanced Standing decision.

Leave Comment(42) An appeal can only be made on the following grounds, which must be specified and addressed in the appeal application with accompanying supporting evidence:

  1. that there is evidence that the decision with regard to the application for Advanced Standing was made as the result of the Rule and these Procedures not being applied correctly; or
  2. that there is evidence that the outcome does not give appropriate recognition for prior learning.

Leave Comment(43) The Head of School (or nominee) of the School responsible for the course towards which Advanced Standing is sought will convene an Appeals Panel to assess the appeal. The Appeals Panel will comprise:

  1. the relevant Head of School (or nominee);
  2. the appropriate Unit Coordinator; and
  3. a member of academic staff from the disciplinary area, if required.

Leave Comment(44) Where the Unit Coordinator is also the Course Coordinator, the Head of School (or nominee) will nominate another academic staff member in the discipline.

Leave Comment(45) The Appeals Panel may consult the Course Coordinator in relation to the appeal but the Course Coordinator shall not be a member of the Appeals Panel.

Leave Comment(46) The appellant will not have the right to be present when the Appeals Panel convenes.

Leave Comment(47) The Head of School (or nominee) concerned will notify the appellant of the outcome of the appeal (including details and reasons for the decision), within ten working days of the date of the University receipt of the appeal. The decision of the Appeal Panel is final.

Leave Comment(48) The appellant must be informed that they can lodge a complaint with the NSW Ombudsman.

Leave CommentRescission of Advanced Standing

Leave Comment(49) A Student who has been granted Advanced Standing may, at any time, prior to the commencement of their final trimester of study, request to have rescinded part or all of their Advanced Standing by applying to SAS in the manner specified. The relevant Course Coordinator may rescind any Advanced Standing previously granted in accordance with the Rule and the relevant course rules.

Leave Comment(50) Rescinded Advanced Standing may not be automatically re-granted.

Leave Comment(51) The rescinding of Advanced Standing granted to Student visa holders will be managed in accordance with the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 Part D, Standard 12.

Leave CommentArticulation Agreements

Leave Comment(52) Articulation Agreements:

  1. are made with partner institutions to deliver abbreviated and specified UNE course pathways using equivalency between UNE units and the partner's units;
  2. must comply with the same maximum Advanced Standing allowances and assessment criteria detailed in the Rule;
  3. must include a requirement that each party notify the other of changes to courses or units that would affect agreed Advanced Standing arrangements so that a review is undertaken when there is a:
    1. change of course structure or unit content in the UNE course; and/or a
    2. change of course structure or unit content in the partner course;
  4. must not disadvantage any applicants with a current admission offer if an Articulation Agreement is cancelled, superseded or changed;
  5. unless renewed or otherwise determined by the Agreement, the currency of an Agreement will lapse in accordance with the time limitations in the Rule; and
  6. are approved by the Vice-Chancellor.

Leave CommentAdvanced Standing Assessments

Leave Comment(53) Advanced Standing Assessments are an Advanced Standing decision, derived from an Articulation Agreement or stand-alone application for Advanced Standing that can be systematically recorded, published and applied to a Student program of study and can be reapplied in subsequent circumstances.

Leave Comment(54) Advanced Standing Assessments, derived by an Articulation Agreement are approved by the relevant School Teaching and Learning Committee. Schools will report all approved Advanced Standing Assessments to the University Academic Programs Committee.

Leave Comment(55) Where specific Advanced Standing Assessments are to be included in an Articulation Agreement, the School Teaching and Learning Committee must approve the assessment prior to the signing of the Articulation Agreement.

Leave Comment(56) In cases where a fast response is required to capitalise on opportunities or meet specific negotiating needs, the Chair of the School Teaching and Learning Committee shall be empowered to consult and approve Advanced Standing Assessments, which will then be reported back to their respective committees.

Leave Comment(57) The University publishes information on Advanced Standing precedents. Course specific Advanced Standing Assessments are also published on the relevant course entry in the Courses and Units Catalogue.

Leave CommentRecords Management

Leave Comment(58) Records of any action or decision made under these Procedures must be recorded in accordance with the University Records Management Policy which at a minimum will include:

  1. details of the decision to approve/not approve or rescind Advanced Standing;
  2. the applicant's course program of study (if applicable);
  3. the application for Advanced Standing and all supporting documentary evidence provided;
  4. name of staff approving Advanced Standing decision;
  5. Advanced Standing assessment recommendations recorded in the appropriate precedent database;
  6. designated or recommended course programs of study; and
  7. Articulation Agreements.

Leave CommentAuthority and Compliance

Leave Comment(59) The Procedure Administrator, pursuant to the University's Advanced Standing Rule, makes these Procedures.

Leave Comment(60) University Representatives and Students must observe these Procedures in relation to University matters.

Leave Comment(61) These Procedures operate as and from the Effective Date.

Leave Comment(62) Previous Procedures relating to Advanced Standing are replaced and have no further operation from the Effective Date of this new Procedure.

Leave CommentSection 4 - Definitions

Leave Comment(63) Advanced Standing means granting credit toward a UNE course in recognition of prior learning.

Leave Comment(64) Advanced Standing Assessment is an approved Advanced Standing decision, derived from an Articulation Agreement or stand-alone application for Advanced Standing that can be systematically recorded, published and applied to a Student program of study and can be reapplied in subsequent circumstances.

Leave Comment(65) Articulation Agreement means an agreement that outlines the broad principles and conditions where Students who complete study at a partner institution have a defined pathway to progress to a course of study at UNE with admission and/or Advanced Standing.

Leave Comment(66) Challenge Examination means an examination which a School requires an applicant to successfully complete before granting Advanced Standing on the basis of non-Formal Learning for a specific UNE unit.

Leave Comment(67) Exemption means when a Student has demonstrated competence in the Learning Outcomes of a unit such that they are not required to complete that unit but are required to complete another unit of the same credit point value.

Leave Comment(68) Formal Learning means the learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification.

Leave Comment(69) Informal Learning means learning gained through work, social, family or leisure activities and experiences. Unlike Formal or non-Formal learning, Informal Learning is not organised or externally structured in terms of objectives, time or learning support.

Leave Comment(70) Learning Outcomes are the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.

Leave Comment(71) Non-Formal Learning means learning that takes place through a structured program of learning but does not lead to an officially accredited qualification.

Leave Comment(72) Permission to Enrol Elsewhere means pre-approved studies undertaken by a Student enrolled in a University of New England course at another University, for Advanced Standing towards the University of New England course.

Leave Comment(73) Procedure Administrator is the Vice-Chancellor or Delegate.

Leave Comment(74) Recognition of Prior Learning is process that involves assessment of an individual's relevant prior learning (including Formal, Informal and non-Formal learning) to determine the outcomes of an application for Advanced Standing. Recognition can take the form of a reduced Volume of Learning or credit points that count towards a course or an Exemption of a requirement to undertake a core, prescribed or pre-requisite unit of study.

Leave Comment(75) University Representative means a University employee (casual, fixed term and permanent), contractor, agent, appointee, UNE Council member, adjunct, visiting academic and any other person engaged by the University to undertake some activity for or on behalf of the University. It includes corporations and other bodies falling into one or more of these categories

Leave Comment(76) Volume of Learning means is a dimension of the complexity of a qualification. It is used with the level criteria and qualification type descriptor to determine the depth and breadth of the learning outcomes of a qualification. The volume of learning identifies the notional duration of all activities required for the achievement of the learning outcomes specified for a particular AQF qualification type. It is expressed in equivalent full-time years.